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Information management

Information for parents of children who have committed an offence

A child will still have an offence recorded against them on the North Yorkshire Police crime recording system if they have committed an act which constitutes an offence in law, and where a decision to take no further action has been made.

The reason for recording these incidents is not to criminalise your child, but to make an administrative record of the incident as it occurred.

This is to ensure:

  • All offences that come to the attention of the police are accurately recorded in accordance with the National Crime Recording Standard and the Home Office Counting Rules
  • The information is easily retrievable should there be any enquiries regarding the incident in the future

Disclosure and Barring Service

The Disclosure and Barring Service (DBS), an Executive Agency of the Home Office, provides wider access to criminal record information through its disclosure service. This service enables organisations in the public, private and voluntary sectors to make safer recruitment decisions by identifying candidates who may be unsuitable for certain work, especially that involve children or vulnerable adults.

North Yorkshire Police has a dedicated team who provide information to the Disclosure and Baring Service so that they can fulfil its functions.

An individual applying for certain types of jobs, working with children and/or vulnerable adults will have a DBS check and the Force has a maximum of 60 days to process these checks and return their findings.

For further information visit the Governments Disclosure and Barring Service website.

To contact our DBS team write to:

DBS Unit Police Headquarters
North Yorkshire Police, Alverton Court,
Crosby Road, Northallerton, North Yorkshire, DL6 1AA
Email: dbsunit@northyorkshire.pnn.police.uk

Civil proceedings

In replying to applicants for the data protection act, North Yorkshire Police pay due regard to the exemptions from this general right of access and may decline to provide information where one or more of the following circumstances apply:

  • The release of the information could lead to the identification of another individual to whom North Yorkshire Police have a duty of confidence.

Explanatory note: this will often be where the recorded information involves more than one individual, e.g. a crime report identifies both a victim and suspect/offender. The offender will not normally be given personal details of victims and vice versa.

  • Information being processed for the prevention or detection of crime or the apprehension or prosecution of offenders.

Explanatory note: We will not release intelligence about an individual under these provisions if doing so could undermine North Yorkshire Police’s fight against crime.

The release of personal information under this legislation is limited to information ‘relating to the applicant’. It does not give a person access to information relating to other individuals. Information not relating to the applicant will be edited out.

When requesting information it will assist us to assist you if you can tell us what the information you are seeking relates to.


The following organogram details the key roles that support information governance.

Information Governance Organogram [xlsx]