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Request:
You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following.
I would like the organisation to review my freedom of information request below, that’s focused around contract data for services around facilities management specifically around the services below:
Q1. Contract profile questionnaire for each type of contract:
Q2. Supplier/Provider of the services
Q3. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
Q4. A description of the services provided under this contract please includes information if other services are included under the same contract.
Q5. The number of sites the contract covers
Q6. [ONLY FOR LIFT CONTRACT] The Brand name of the type of lifts used by the organisation
Q7. The start date of the contract
Q8. The end date of the contract
Q9. The duration of the contract, please include information on any extensions period.
Q10. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address.
Response:
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the located information to you.
Q1- Q10 – Please see the table below showing the contract information related to office/building cleaning, waste services, lift service, food service and laundry services.
|
Office & building cleaning |
Lift service & maintenance |
Food service |
General waste services |
Laundry services |
Supplier/Provider |
Pinnacle |
KONE |
None |
Veolia |
Inc in building cleaning provision |
Total Annual Spend |
£550,000 |
£2,600 + reactive repairs |
- |
£45,000 |
|
Description of service |
Planned cleaning, reactive cleaning, custody laundry |
Planned Preventative Maintenance and Statutory servicing, reactive repairs |
- |
Planned trade waste (GW & DMR) collections |
Detainee Laundry |
Number of sites contact covers |
38 |
8 |
- |
28 |
3 |
Brand name (Lift contract only) |
- |
Various |
- |
|
- |
Start date of contract |
01/12/2023 |
12/07/2023 |
- |
01/08/2021 |
- |
End date of contract |
30/11/2028 |
11/07/2026 |
- |
31/07/2025 |
- |
Duration of contract |
3 +1 +1 |
3 years |
- |
4 years |
- |
Who is responsible for each contract inc name, job title, contact details |
Estates & Sustainabiility Department |
|
|
|
Section 40 – Personal Information
I am exempting the names and email addresses of these individuals pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act). You are able to contact North Yorkshire Police via the website Contact us | North Yorkshire Police
Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.
Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).
This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.
In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure. In this instance, personal information can only be disclosed to the individual concerned.
Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights
Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.