FOI Microsoft hosting contract (0759-2022/23)

Request

As per my records,  Microsoft hosting contract has expired. I would like to know whether this contract is still valid or replaced by any other supplier.

If all the information besides the contract dates are the same, I am happy to just receive an update on the contract dates

Below highlighted original FOI request for your reference only.
I wish to submit a request to the organisation around their hosting contract(s) with 3rd party providers.

The type of contract I wish to see is below:

1.       Dedicated hosting- Managed environment
2.       Co-Location- hosting allows a business to still own their own server equipment; however, instead of storing it in their own data centre, they instead are able to store it in rented space in a colocation hosting centre.
3.       Cloud Hosting- Cloud hosting services provide hosting for websites on virtual servers, which pull their computing resources from extensive underlying networks of physical web servers.
Not all of these will be applicable to the organisation.
For the different types of hosting services, can you provide me with the following information:
1.       Type of hosting – Dedicated, Co-Location, Cloud Hosting, Other?
2.       Who is the supplier of the contract? If possible can you also provide me with the name of the vendor, if applicable?
3.       What is the annual contract value for each contract?
4.       What type of cloud environment?
Private Cloud- a distinct and secure cloud based environment in which only the specified client can operate.
Public Cloud - where cloud services are provided in a virtualized environment, constructed using pooled shared physical resources, and accessible over a public network such as the internet.
Hybrid- integrated cloud service utilising both private and public clouds to perform distinct functions within the same organisation.
5.       What is the original start date of the contract agreement? If there are more than one contract please provide me with the start date for each contract.
6.       What is the actual expiry date of the contract agreement? If there are more than one contract please provide me with the expiry date for each contract.
7.       When will the organisation plan to review this contract? If there are more than one contract please provide me with the review date for each contract.
8.       What is the contract period in years? Please include whether the agreement has any extension periods?
9.       What services are provided under the contract? Please do not put hosting information such as web hosting, file storage, hosted application. The more information the better,
10.   Can you please provide me with the contract officer responsible for this contract? Complete contact details if possible name, title, contact email and number.

 

Response

Extent and Result of Searches to Locate Information

To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.

Decision

I have today decided to disclose the located information to you.

We have renewed the Microsoft contract for another 3 years. Start date is 31st Oct 2022

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.