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FOI 0169-2024/25- ICT contracts

Request:

I would be grateful if you could please provide details of your current contract covering reprographics/print and computer arrangements under the Freedom of Information Act 2000 as follows:-

Q1. Number of MFDs (Multi-functional devices) and photocopiers.

Q2. Name of incumbent supplier.

Q3. Start/end date of contract (if expired, when do you expect to revisit the marketplace).

Q4. Details of any extension options.

Q5. What framework / Route to market used.

Q6. Number of regular/desktop printers (in addition to above).

Q7. Is there a support contract on above, if yes please state start/end date.

Q8. Do you have a Print Room.

Q9. If yes, name of supplier, number of devices and start/end date of contract, also details of any extension options.

Q10. Total annual print/copy volumes including, if applicable your Print Room, for (a) mono (b) colour.

Q11. What Print software does the Print Room use.

Q12. Your total annual spend on print.

Q13. Make and number of desktop computers.

Q14. Make and number of laptop computers.

Q15. Contract expiry date for desktop and laptop computers.

Q16. Do you collaborate with any other forces for procuring product and services of this type

Response:

Extent and Result of Searches to Locate Information

To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.

Decision

I have today decided to disclose the located information to you.

Q1. 114

Q2. Konica

Q3. July 2026, taken a 2 year extension.

Q4. None

Q5. Tender exercise

Q6. 12

Q7. No contract in place, purchased adhoc with 12 months warranty

Q8. Yes

Q9. Konica covered within the main MFD contract

Q10. Between 26 December 2022 to 26 September 2023

  • Mono - 2453879 Copies
  • Colour - 1846074 Copies

Q11. MPS Managed Printer Software within the contract.

Q12. Rental - £67,475.04 Copies - £38,157.42

Q13. Dell – 1104

Q14. Dell – 1654

Q15. There is no contract for either desktops or Laptops, there is a 5 year replacement programme

Q16. No