FOI 0069-2024/25- Mobile phone contracts

Request:

Information with regards to the organisation’s Mobile Phones contract.

You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following information:

If there is more than one provider, please split all the information including the annual average spend, number of connections, duration, contract dates and internal contact details.

Q1. Network Provider(s) - Please provide me with the network provider name e.g., EE, Telefonica, Vodafone, Three

Q2. Annual Average Spend for each Network Provider - If this is a new contract, can you please provide the estimated annual spend.

Q3. Number of Connections- Number of connections for each network provider. (Number of voices only devices, voice and data devices, data only devices) please provide me with the breakdown and not the overall total.

Q4. Duration of the contract- please state if the contract also includes contract extensions for each provider.

Q5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. (if there are multiple start dates, could you please provide me with the earliest date for each provider)

Q6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date. I require the contract dates of the signed agreement. If the contract is rolling, please state.

Q7. Contract Review Date- Please can you provide me with a date when the organisation plans to review this contract.

Q8. The person in the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided, please send me their actual job title.

Q9.If the mobile phone contract is provided by a managed contract, please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.

Please can you provide me with the latest information- If the organisations are currently out to tender, please can you also state the approx. date of the award along with the information above.

Also, if the contract in the response has expired/rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the contract status?

If this contract was awarded within the past three months, can you please provide me with a shortlist of suppliers that bid on the contract?

Response: 

Extent and Result of Searches to Locate Information

To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.

Decision

I have today decided to disclose the located information to you.

Q1. Please see the table below showing the network providers used by North Yorkshire Police in regard to mobile phone contracts.

Provider

Vodafone

EE

O2

Q2.  Please see the table below showing the annual spend for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Annual Average Spend
Vodafone	£172,600.00
EE	£18,200.00
O2	£1,400.00

Q3. Please see the table below showing the number of connections for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Total Connections
Vodafone	4387
EE	50
O2	20

Q4. Please see the table below showing the duration of contracts for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Duration	Extension
Vodafone	24 Months	12 Months extension available
EE	Initially 36 Months	New contract being processed
O2	Renewed anually	Renewed anually

Q5. Please see the table below showing the contract start dates for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Contract Start Date
Vodafone	16/07/2022
EE	05/09/2019
O2	Rolling contract

Q6. Please see the table below showing the contract expiry dates for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Contract Expiry Date
Vodafone	15/07/2025
EE	22/03/2024
O2	Rolling contract

Q7. Please see the table below showing the contract review dates for each network provider used by North Yorkshire Police in regard to mobile phone contracts.

Provider	Contract Review Date
Vodafone	15/07/2024
EE	New contract being processed
O2	Rolling contract

Q8. ICT Contracts Advisor. I am exempting the name and direct contact details of these individuals pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act). Please see exemption explanation below.

Any enquires to North Yorkshire Police, or staff, can be sent via the contact forms on the North Yorkshire Police website Contact us | North Yorkshire Police

Q9. N/A

Exemption Explanation

Section 40 – Personal Information

I am exempting the specific nationalities of these individuals pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act).

Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.

Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.

Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).

This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.

In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure.  In this instance, personal information can only be disclosed to the individual concerned. 

Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights

Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.