FOI Energy Contracts (1063-2023/24)

Request

I am writing to submit a Freedom of Information (FOI) request regarding information related to the organisation’s gas and electricity contracts, as well as details on the energy management system.
Please acknowledge this request within the legally required timeframe.
**Gas and Electricity Contracts: **
1. Energy Provider
2. Annual Spend for each provider for the past 3 financial years.
3. Contract Duration (Including any extensions)
4. Contract start date
5. Contract Expiry Date
6. Contract Review Dates
7. Contact details of the person responsible, including job title
8. Total Consumption of Gas, please provide me with the latest figure in cubic metres.
9. Total Consumption of Electricity (NHH), please provide me with latest figure in kWh for the past 3 financial years.
10. Total Consumption of Electricity (HH), please provide me with latest figure in kWh for the past 3 financial years.
11. Contact details of the person responsible, including job title at the very least
 
Energy Management System Contract(s) - Contract(s) relating to the organisation’s energy management system. An energy management system (EMS) is a system of computer-aided tools used by operators of electric utility grids to monitor, control, and optimise the performance of the generation or transmission system.
 
Energy Management System Provider
1.       Annual Spend
2.       Contract Duration (Including any extensions)
3.       Contract Expiry Date
4.       Contract start date
5.       Contract Review Date
6.       Contract Description – A description of the services provided.
7.       Brand of the software
8.       Total number of meter points for electricity:
a.       Non-Half Hourly (NHH) meter points
b.       Half Hourly (HH) meter points
9.       Total number of Gas meter points
10.   Total number of meter points for specialist gases and liquids
11.   Contact details of the person responsible, including job title

Response

Extent and Result of Searches to Locate Information

To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.

Decision

I have today decided to disclose the located information to you.

Q1. Gas – Corona Energy Ltd

        Electricity – NPOWER

Q2. Gas - £200,000.00 Per Year

        Electricity – £1,000,000.00 per year

Q3. 48 Months

Q4. 01/04/2021

Q5. 31/03/2025

Q6. No information held

Q7. Exempt – See exemption explanation below

Q8. 2023/24 - 2,449,469kwh (we do not record in cubic meters.

Q9. 2021/22 – 517,368

       2022/23 – 1,494,142

       2023/24 – 835,160

Q10. 2021/22 – 4,955,296

       2022/23 – 4,491,103

       2023/24 – 2,266,971

Q11. Exempt – See exemption explanation below

Part 2

North Yorkshire Police do not have an Energy Management System.

Exemption Explanation

Section 40(2) – Personal Information

I am exempting the details of these individuals pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act). However I have provided the estates email address to assist in your request. [email protected]

Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.

Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.

Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).

This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.

In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure.  In this instance, personal information can only be disclosed to the individual concerned. 

Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights

Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.