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Request
I am writing to request information under the freedom of information act regarding your organisation’s workforce. Please can you complete the below questions.
Q1. Is workforce planning* on the police force’s risk register?
Q2. What is the name and job title of the risk owner/ person responsible for managing this risk?
Q3. What is the name, job title and email address of the HR Director/ Chief People Officer?
Q4. What is the name, job title and email address of the Workforce planning lead or person responsible for workforce planning?
Q5. What software, if any, does the police force use to support them with workforce planning?
Please fill in the below based on the number of substantive and contracted workers the police force employs? Number of Substantive Employees** Number of Contracted Employees*** Total
*Workforce Planning- is the process of analysing, forecasting, and planning workforce supply and demand **Substantive Employee –permanently appointed employee ***Contracted Worker- someone who has an agreement with a company to work for them for a limited period of time
Response
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the located information to you.
Q1. A risk register and business continuity overview report is considered at each session of the Joint Independent Audit Committee. The reports provide an overview of developments on the Principal Risk Register. Those papers are available On the Commissioner’s website. There are some entries on the register that relate to workforce planning as defined by this request. These are owned by the Head of People Services.
Q2. Head of People Services - [email protected]
Q3. Head of People Services
Q4. Telant and Development Manager
Q5. As of 08/02/2024 – Capita
Section 40 – Personal Information
I am exempting the name and email address of any individuals pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act). I have however, provided the department email for you.
Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.
Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).
This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.
In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure. In this instance, personal information can only be disclosed to the individual concerned.
Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights
Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.