FOI Fleet Costs (0582-2022/23)

Request

Q1. Please can you confirm who your Head of Transport is and provide name and contact details (email address).

Q2. Can you confirm your current fleet size?

Q3. Please confirm the number of response vehicles and pool vehicles in your current fleet?

Q4. Please can you confirm who is your breakdown provider (2022)?

Q5. Can you please confirm how your vehicles are serviced e.g. whether you have your own workshops/ use council workshops?  

Q6. Please provide the total number of workshops (and technicians) that you use including town location?

Q7. Please can you confirm your annual Spend on service, maintenance (2020-2021)?

Q8. Please can you confirm your annual spend on damage repair (2020-2021)?"

Response

Decision

I have today decided to disclose some of the located information to you.

Q1. I am exempting the requested information pursuant to Section 40(2) of the Freedom of Information Act 2000 (the Act). Please see exemption explanation below.

Q2. 546

Q3. Response 316 & Pool 20

Q4. Our Force Control room arrange recoveries for broken down vehicles. We use a number of providers.

Q5. North Yorkshire Police have our own workshops, with external garages to assist during busier periods.

Q6. North Yorkshire Police have two workshops, one in Thirsk which has 3 technician and one in Tadcaster which also has 3 technicians.

Q7. 2020 – 2021 external contractor work £ 348,965.00.

2020 – 2021 internal parts purchase    £ 427,223.66.

2020 – 2021 tyres                                     £ 119,022.46.

2020 – 2021 lubricants                            £   11,975.64.

Q8. The annual spend in respect of repairs to our vehicles for accident damage during 2020/21 is £315,710.  This is the spend during 2020/21 regardless of when the accident occurred.  This does not include the amount recovered from third parties where the accident was not the fault of North Yorkshire Police.

Exemption Explanation

Section 40 – Personal Information

Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.

Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.

Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).

This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.

In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure.  In this instance, personal information can only be disclosed to the individual concerned. 

Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights.

Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.