FOI Storm Log (302-2024/25)
Request
Q1. During an incident how long does it usually take for a police dispatcher to enter updates / information on the Storm Command and control system after receiving vital details via airwaves radio from an officer dispatched to an incident ?
Q2. Can you list all the card detail fields on Storm Command and control system i.e. incident location, caller details etc ?
Q3. Is there any officer within your Police Force that can amend / delete Storm log entries i.e. incident updates ?
Q4. What is the name of the computer system police officer statements are recorded on.
Q5. Can police officers delete or amend their statements, if so is the original version retained ?
Q6. What is the minimum amount of time police officers statements are retained for ?
Q7. Are all police constables who patrol issued with pocket notebooks/ EPNB and daybooks ?
Response
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the located information to you.
Q1. No information held – this information is not recorded.
Q2. The Storm Command and control system is designed to cover a broad range of uses not just Policing. The key fields relating to a call card which North Yorkshire Police are:
Incident Address fields (Street, district, town, city, postcode)
Ward code
Location Category
Location Diary
Call Type
Call type code
Call Priority
Criticality
Call summary/description
PNC, Vulnerability, Repeat caller, Niche check boxes
Title
Surname, forename
Caller address fields (Street, district, town, city, postcode)
Tel numbers
Date of birth
Gender
Call origin
Preferred method of contact
MISC
Email address
comments (all CAD log remarks)
Timestamps (for status changes in the incident)
Deployment (resources deployed)
Extra Info (handling operators, workstation name etc)
Q3. No
Q4. Niche
Q5. Amend – no, Delete – yes (I note that officers are not supposed to amend or delete statements. They may add additional statements if an error has occurred.
Q6. No information held - North Yorkshire Police follow the national guidence. The information you have requested is published on the internet under the following link
Review, retention and disposal | College of Policing
I have therefore decided to exempt providing you with a response to Q6 pursuant to Section 21 Freedom of Information Act 2000 (the Act). Please see the exemption explanation below.
Q7. Yes
Exemption Explanation
Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
Section 21 – Information Reasonably Accessible by Other Means
Section 21 is an absolute class based exemption and I am not required to consider the harm or public interest when applying this exemption.
Pursuant to Section 17(1) of the Act this letter acts as a Refusal Notice in response to your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.