24 April 2024

ATTENDANCE

CC Forber

DCC Bisset

ACO Lisa Stitt

CI Roffe – Staff Officer

CFO Louise Branford-White                                        

Maeve Chappell – Corporate Communications Lead

Sarah Gardiner – GSO, Executive Support            

 APOLOGIES

T/ACC Catherine Clarke, T/ACC Wayne Fox

ITEM 1: Operational Update

Summary of Discussion:

No items required for discussion.

ITEM 2: Review Action and Decision Log

Summary of Discussion:

Action 539 - Police Race Action Plan.  Submission of data confirmed. Closed.

Action 557 - Estate overview faults and repairs.  COT to be updated monthly and on the forward planner. Closed.

Action 558 - Financial Management Statement 6 (FMS6). COT to be updated weekly and on the forward planner. Closed.

ITEM 3: Funding and Occupancy Models

Summary of Discussion:

Tim Edwards Head of Estates joined the meeting. ACO Stitt provided a background to the paper and the use of collaborated spaces across the organisation with a view to standardising the process.

COT had asked the Head of Estates to review the occupancy and funding models to calculate recharges for shared use buildings.

A discussion took place around the space requirements shared between NYP and NYFRS staff.

Space is calculated as a 50/50% split on the total area shared and that any shared occupancy funding model should not be unduly complicated.

Action – Head of Estates requested to brief COT with a list of buildings which are utilised as collaborated spaces within estate and the financial split applied for occupancy.

Action – Head of Estates to commence a piece of work to confirm how the collaborated estate would look if the funding formula applied.

ITEM 4: Financial Management Statement 6 (FMS6)

Summary of Discussion:

DCC Bisset provided the meeting with the current progress around the Financial Management Statement and the progress made with the submission of requests from Heads of Department.

There was still work to be completed and further briefings will be presented at COT weekly until final submission of the FMS6 to HMICFRS.

ITEM 5: People Management

Summary of Discussion:

ACO Stitt presented the current requests to advertise external secondment opportunities across the organisation.  After discussion it was agreed the Police Staff roles would be advertised.

It was confirmed the new Resourcing Board will commence on the 29^th April 2024 and this will be a monthly board.

ITEM 6: COT Forward Planner

Summary of Discussion:

The forward planner was discussed, and the following changes were agreed.

CC Forber will discuss the Viva Engage paper outside of the meeting with the Communications Lead and this item can be removed from the forward planner.

The People Management briefing item scheduled for the 1^st May 2024 will include a discussion around the Police Constable Entry Programme (PCEP).

ITEM 7: Urgent financial decisions and updates

Summary of Discussion:

None advised for discussion.

ITEM 8:  Any other portfolio updates by exception

Summary of Discussion:

None advised for discussion.

ITEM 9:  Chief Officer Team Commitments

Summary of Discussion:

The commitment sheets for the next 2 weeks were reviewed.

DATE AND TIME OF NEXT MEETING

Date of next meeting: 1^st May 2024 

Time:          09:30am