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Minutes of Meeting
Meeting: COT Board
Venue: HQ, Muker Room
Date and Time: 01.05.24
ATTENDANCE CC Forber DCC Bisset ACO Lisa Stitt T/ACC Catherine Clarke T/ACC Wayne Fox CFO Louise Branford-White Maeve Chappell – Corporate Communications Lead CI Roffe – Staff Officer Sarah Gardiner – GSO, Executive Support APOLOGIES None required. |
ITEM 1: Gross Misconduct Hearings Summary of Discussion: Supt Brooksbank Head of Professional Standards and Sarah Tomlinson Deputy Head of Professional Standard Department joined the meeting. Supt Brooksbank provided a background to the current hearing process and the upcoming required changes and the demand the changes will place on Chief Officers. The new hearing composition for Gross Misconduct Hearings (GMH) and Accelerated Misconduct Hearings (AMH) will commence on the 7th May 2024. A discussion took place around the venue and room requirements for a for a hearing, the future demand for hearings and availability of a chairperson. The T/ACC’s will chair the meetings for North Yorkshire Police, and both have attended and completed the required GMH training course. The current situation for Independent Advisors which were sourced via the OPFCC and subsequent availability was raised, DCC Bisset agreed to take this forward for discussion with the Commissioners Office. Decision – ACO Stitt will attend the GMH training in September to provide further resilience to Chair GMH’s. Decision – Hearing Rooms to be established at Alverton Court, Police HQ, with a plan to build into the budget. Decision – The Chair for an AMH will be the Chief Constable. Decision – It was agreed the administration will be absorbed into current workload to assess the demand. Decision – The financial implications will be absorbed into the current budget with a view to build into the 2025/26 budget. Action – DCC to discuss with the Commissioners Officer the position and plan for Independent Members to sit in a hearing panel. |
ITEM 2: Review of Minutes Summary of Discussion: The minutes of the COT meeting held on the 24th April 2024 were reviewed and no amendments required. |
ITEM 3: Action and Decision Log Summary of Discussion: Action 553 – Performance. DCC Bisset confirmed amendments to the weekly performance report and required information had been completed. Closed. Action 562 – Diversity, Equity and Inclusion (DEI) establishment of a disproportionality analyst. DCC confirmed this had been resolved and a resource allocated. Closed. |
ITEM 4: Review of the Executive Board Forward Planner Summary of Discussion: The forward planner was reviewed no amendments were required. |
ITEM 5: Op Infusion Summary of Discussion: Supt Haywood-Noble joined the meeting and provided a briefing to the Chief Officer Team. |
ITEM 6: People Management Summary of Discussion: Police Officer Recruitment. Leanne Consett Head of People Services and Catherine Convery-Brown Learning and Development Manager joined the meeting. A discussion took place around the current recruitment avenues offered by NYP for individuals to apply and train to be Police Constables. Being a Police Officer today required a board balance of skills and CC Forber had concerns around the routes of entry and training. It was agreed a thorough review is required to understand the detail behind the PCDA (Police Constable Degree Apprenticeship), DHEP(Degree Holder Entry Programme) and PCEP (Police Constable Entry Programme) and the impact it has on students. The Chief Officer Team would like to sit on student interview panels when commitments permitted. ACTION – Learning and Development Manager to submit an evidence based paper to review Police Officer Recruitment and include finance data to COT on 7th August 2024. GSO to add to the forward planner. Superintendents A brief discussion took place around Superintendent posts within the force. DCC Bisset will progress outside of the meeting with the CFO. Secondments Leanne Consett presented the current secondment advert requests. Decision – It was agreed the Support Staff and CTPNE Supt/D Supt roles would be advertised by the force. |
ITEM 7: PPST Summary of Discussion: Chief Supt Naughton Protective Services and Supt Berriman Specialist Operations joined the meeting. A background was provided on the progress of the Business Case for a venue to be able to deliver PPST training as well as considerations for a site that is big enough to accommodate additional types of specialist training requirements such as Taser, Firearms, Public Order and Method of Entry. As of 1st April 2024, forces were required to deliver the new revised training programme for PPST. This has meant an increase in the number of Officers required to be trained and what they are to be trained in. As per the College of Policing guidance, the course has now been extended to 12 hours per year plus 6 hours for First Aid training. NYP does not have its own dedicated training facility and is required to deliver a number of specialist training courses such as Taser, Public Order, MoE and Firearms. The training courses for these are spread across several venues that are rented according to the specialism to be trained. NYP currently lease and rent several venues across the county to be able to deliver a range of training to Officers & Staff. NYP has no control of over these venues and bookings can be cancelled at short notice which then incurs delays in being able to train the staff. Opportunities from within the NYP and FRS estate have also been explored, as well as approaching external partners which are discussed within this paper. Supt Berriman explained to the meeting the opportunities for income generation which had not previously been explored and the potential for other forces to train using a possible dedicated NYP facility. A range of possible venues across the force area had been explored to identify a solution. Decision – It was agreed to progress to a business case for Options 1,2 and 4 to be presented to COT on 26th June 2024. Option 1 – Do nothing/change nothing. Option 2. Repurpose existing Estate (NYP/FRS/Partner Agencies) Option 4. Buy a property to create a single Specialist Training Hub. Action – CFO wo look at Capital Budget. Action – CC Forber requested a tiered approach to PPST be considered and a briefing paper to come back to COT. GSO to add to the forward planner. A previous decision was made at COT to support the temporary secondment of 3 officers to the training department to deliver PPST. Due to a further review of training requirements, 2 officers are now only required. |
ITEM 8: Financial Management Statement 6 (FMS6) Summary of Discussion: The DCC confirmed the Financial Management Statement is progressing and ongoing. No further discussion took place due to time constraints. |
ITEM 9: COT Forward Planner Summary of Discussion: The forward planner was reviewed. The VIVA Engage paper will be moved to the 15th May 2024. |
ITEM 10: Urgent financial decisions and updates Summary of Discussion: None raised. |
ITEM 11: Any other portfolio updates by exception Summary of Discussion: None raised. |
ITEM 12: Chief Officer Team Commitments Summary of Discussion: A brief discussion took place around forthcoming commitments. There were no events of note. |
ITEM 12: Any other business Summary of Discussion: No items raised. |
DATE AND TIME OF NEXT MEETING Date of next meeting: 8th May 2024 Time: 09:30am |