08 May 2024
Minutes of Meeting
Meeting: COT Board
Venue: HQ, Haigh Room
Date and Time: 08.05.24
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ATTENDANCE CC Forber ACO Lisa Stitt T/ACC Catherine Clarke T/ACC Wayne Fox CFO Louise Branford-White Maeve Chappell – Corporate Communications Lead Insp David Anderson – Staff Officer Sarah Gardiner – GSO, Executive Support
APOLOGIES DCC Bisset |
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ITEM 1: Review of Minutes Summary of Discussion: The minutes of the COT meeting held on the 1st May 2024 were reviewed. One amendment was required, and the minutes were approved. |
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ITEM 2: Action and Decision Log Summary of Discussion: The action and decision log was reviewed and updated. Action 534A – VIVA Engage. Item to be revisited at COT on 26th June 2024. Action 541 – Budget in real terms. CFO to brief COT on the 15th May 2024. |
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ITEM 3: Performance Summary of Discussion: Dan Southern Business Data Insight Lead and Chief Insp Langley Operational Business Change joined the meeting to present the April monthly performance data and overview. Response times for immediate urban calls were down in the Ryedale and Hambleton area and a deeper dive into this data is being carried out. Total crime recorded for the month of April was 4184 against 4127 for the same period last year. Violence Against Women and girls (VAWG) had seen a steady increase, a rational for this would be a return to pre-covid reporting. COT discussed the process for reclassification of crimes after the initial report. T/ACC Fox will progress this at the Investigations and Crime Standards Board. Theft of Motor Vehicles (TUMV) incidents are on a decreasing trend. Retail Crime incidents had seen an increase from 380 incidents the same month last year to 505. T/ACC Clarke informed the meeting work is ongoing within Local Policing and the Retail Crime Action Plan (RCAP) will be presented to COT on the 29th May 2024. The COT were advised that the initial supervisor review of incidents had increased to 76.68% in the period and a discussion took place around supervisor reviews working towards positive outcomes. Victim updates had seen a significant improvement and timeliness in line with the new victim code. Police Officer and Staff sickness continued on the downward trend with Time off in Lieu (TOIL) and Rest Day in Lieu balances continued to be monitored. ACTION – T/ACC Fox to discuss crime reclassification at the Investigation and Crime Standards Board. |
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ITEM 4: People Management (inc Recruitment) Summary of Discussion: Leanne Consett Head of People Services joined the meeting. Secondments Lisa Stitt confirmed there were no secondment adverts to be reviewed. Recruitment Leanne Consett presented the Recruitment, Selection and Promotion Procedure. The North Yorkshire Police Recruitment, Selection and Promotion Procedure is intended to relate to all recruitment and selection processes for members of North Yorkshire Police (NYP) and the extended policing family. The purpose of this procedure is to provide a framework of good practice and principles, that will be applied within our recruitment and selection process. The aim of this policy is to provide information and guidance in relation to how vacancies are filled for the recruitment of police officers, staff and volunteers and to ensure we select competent candidates that will allow the force to deliver against organisational objectives. The North Yorkshire Police Recruitment, Selection and Promotion procedure will seek to identify and examine the individual applicant’s qualifications, knowledge, skills and experience when assessed against the role profile for the vacant post. Leanne Consett advised all staff associations had been consulted and a discussion took place around the previous strengths-based promotion. The Competency Values Framework (CVF) process will continue to be used by the organisation. Decision – The COT team supported the Recruitment, Selection & Promotion Procedure and the policy will be published. CC Forber informed the meeting of his intention to hold Sergeant and Inspector Information Days these will also include Police Staff equivalent roles. |
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ITEM 5: Financial Management Statement (FMS6) Summary of Discussion: Gillian Havelock Governance and Assurance Lead attended the meeting and presented the current FMS6 data. The T/ACC’s are in the process of reviewing a number of requests for final approval. |
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ITEM 6: Wellbeing Survey Summary of Discussion: Leanne Consett Head of People Services and Maeve Chappell Communications Lead provided feedback from the National Wellbeing Survey. There was a high level of response to the survey 61.8%. The organisation Business Insight Team provided a detailed analysis of the data and 4 key themes were identified from the survey. Sense of Being Valued, Perceived Organisational Support, Challenge Stressors and Hindrance Stressors. Feedback from a Sense of Being Valued had been received and the remaining 3 themes would be published for a response. COT would like to sight the data in June prior to the Strategic Planning Day in July. Work has been ongoing within the organisation to promote good news and good work, provide resources, better recognition of staff, better facilities, better equipment and training and COT/SLT visibility. A discussion took place around employee engagement and how to work towards being proactive. T/ACC Fox will progress though the Strategic Wellbeing Board and CC Forber would like information of the Wellbeing Services/Offer provided. ACTION – Head of People Services to provide Wellbeing Services/ Offer to the CC. ACTION – GSO to add the Wellbeing Survey to the forward planner on the 26th June 2024. ACTION – T/ACC Fox to discuss employee engagement at the Strategic Wellbeing Board. GSO to remit action. |
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ITEM 7: COT Forward Planner Summary of Discussion: The forward planner was reviewed and discussed. It was agreed to amend the timings of the meeting to be held on the 29th May 2024 and the Business Design and Assurance (BDA) review to be added for discussion. |
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ITEM 8: Urgent financial decisions and updates Summary of Discussion: None raised. |
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ITEM 9: Any other portfolio updates by exception Summary of Discussion: None raised. |
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ITEM 10: Chief Officer Team Commitments Summary of Discussion: The COT reviewed the Chief Officer Commitments for the next two weeks. It was noted Op Spectre would commence on the 13th May 2024. |
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ITEM 11: Any other business Summary of Discussion: None raised. |
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ITEM 12: Any other business Summary of Discussion: No items raised. |
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DATE AND TIME OF NEXT MEETING Date of next meeting: 15th May 2024 Time: 09:30am |