29 May 2024
Minutes of Meeting
Meeting: COT Board
Venue: Whitby Police Station
Date and Time: 28th May 2024
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ATTENDANCE CC Forber DCC Bisset ACO Lisa Stitt T/ACC Catherine Clarke CFO Louise Branford-White CI Roffe – Staff Officer Maeve Chappell – Corporate Communications Lead Sarah Gardiner – GSO, Executive Support APOLOGIES T/ACC Wayne Fox |
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ITEM 1: NYP Consultancy Summary of Discussion: Bernard Marr joined the meeting and provided an update on the progress of the Plan on a Page. It was confirmed all interviews had been completed and those interviewed had engaged well. The Plan on a Page is now in draft and feedback is now required. The consistent message from the initial data focused on serving the public and to keep people safe. With the wish to be an outstanding force this would be progressed by preventing and reducing crime and providing a victim focused service. A discussion took place around keeping people safe and neighbourhood policing along with effective investigation of crimes, management of offenders and what is being done to prevent reoffending. The timeline for implementation was progressed and a meeting will be scheduled to finalise the plan with the organisation being briefed in July. |
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ITEM 2: BDA Review Summary of Discussion: Rebecca Baran Head of Business and Assurance joined the meeting and presented the BDA review to attendees. The aim of the review is to deliver a Corporate Services function that is fit for purpose, efficient, effective and meets the needs of the organisation. Assessment of demand had been challenging as this was measured against the Service Catalogue activity rather than what is currently delivered. This year has seen a significant increase in demand in areas outside of the Service Catalogue, along with support for the significant improvement activity that resulted from the PEEL assessment. It was discussed temporary and seconded resources provided lack of stability in critical areas and there was a lack of understanding of the role of Business Design & Assurance across the force. The financial changes for the 2025/26 budget were considered. The COT were asked to consider the review. Decision 1. To allow consultation with Unison and Staff – Supported 2. To provide a steer on observations around assurance and analytical capability sat within functions. - Supported 3. Note potential changes to contracts. - Supported 4. Support the proposed name change to Corporate Development. - Supported |
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ITEM 3: People Management Summary of Discussion: ACO Stitt presented the secondment advert requests received by the force. Decision - It was agreed the Police Staff role would be advertised. Action – ACO to request Officers and Staff currently out of force on secondment are to be reminded of their home force secondment policy. |
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ITEM 4: Personal Vehicle Provision Summary of Discussion: Chief Insp Mark Proctor Operational Fleet Lead and Claire Ellis Transport and Logistics Manager joined the meeting to present the paper. The provided Vehicle Scheme (PVS) covers the use of vehicles provided by North Yorkshire Police (NYP) for operational policing purposes and is provided to Chief Officers, Chief Superintendents and Superintendents. The scheme was last reviewed in May 2019. The PVS allows the use of vehicles for personal use (officers can choose to be excluded from this capability and use the vehicle solely for policing purposes). The scheme is provided in lieu of any essential or casual user mileage allowance that they would be otherwise be entitled to claim. The North Yorkshire Policing area is 3,480 square miles and the largest county in England. Eligible officers of the Superintending ranks are, as part of their role, required to undertake travel across the force area to undertake their daily business and during periods of on call. They are also required to travel through the UK as other operational business requires. A discussion took place around the current costs which are included in the 5-year capital plan and the vehicle options available along with the use of personal vehicles, milage and tax implications. 4 Options were presented to the COT. 1. Continue with the current process with amendments. 2. Consider how to identify and redistribute vehicles across the SLT’s. 3. Remove provided vehicles and issue essential milage use. 4. Review of the largest milage users. DECISION - Option 1 supported in principle and to be developed to a business paper to include financial ratification of the numbers, results of consultation with Superintendent Association. Business case to come back to COT and include (as an annex) the planned replacement programme, in accordance with the T&L budgeted pipeline. The provision of vehicles remains, but the offer to be refined. ACTION – DCC to consult with the Superintendent association. |
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ITEM 5: Review Action and Decision Log Summary of Discussion: Action 568 – Body Armour. Standing agenda item at the Force Health and Safety meeting. Closed. Action 570 – Independent members for Gross Misconduct Hearings. No further issues. Closed. Action 579 – COT visibility for Response Policing week. Request sent for calendars to be updated. -Closed. |
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ITEM 6: COT Forward Planner Summary of Discussion: The forward planner was discussed. Due to the COT not sitting on the 5th June 2024. The Police Race Action Plan was moved to the 24th July 2024. |
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ITEM 7: Urgent financial decisions and updates Summary of Discussion: None advised for discussion. |
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ITEM 8: Any other portfolio updates by exception Summary of Discussion: None advised for discussion. |
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ITEM 9: Chief Officer Team Commitments Summary of Discussion: The commitment sheets for the next 2 weeks were reviewed. Planning around commitments was discussed, it was agreed to have a Corporate Communication item presented to COT monthly and for the weekly commitment sheet to include weekends. ACTION – GSO to schedule on the forward planner and request the weekly commitment sheet be updated to reflect weekends. |
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DATE AND TIME OF NEXT MEETING Date of next meeting: 12th June 2024 Time: 11:00 am |