19 June 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Room, Alverton Court
Date and Time: 19th June 2024
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ATTENDANCE CC Forber ACC Catherine Clarke T/ACC Wayne Fox CFO Louise Branford-White CI Roffe – Staff Officer Maeve Chappell – Corporate Communications Lead Sarah Gardiner – GSO, Executive Support
APOLOGIES DCC Bisset, ACO Lisa Stitt |
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ITEM 1: Review of minutes Summary of Discussion: The minutes of the previous meeting were reviewed and approved. |
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ITEM 2: Action/Decision Log Review Summary of Discussion: Action 575 – Overtime. A detailed breakdown was requested. Action 587 – Finance reports for Executive Board. Communication forward to OPFCC by the Head of Business Design and Assurance. Closed. Action 588 – NYP Collisions. Policy review to be submitted to COT in August 2024. |
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ITEM 3: Finance and Budget Monitoring Summary of Discussion: Budget Setting Process CFO Louise Branford-White presented the report on the Budget Setting Process and explained the timetable for the organisation. Awareness was made to the COT of the commitment needed across the force to set the budget from July 2024 to February 2025. A discussion took place around the Savings and Efficiency Board and how this board would be reflected in the Budget Setting Process. The Board will constantly be looking for savings in year and beyond. The July and August board will look at budget. Inflationary pressures were also acknowledged. The CC requested a Chief Constables Statement of Need. This would identify the amount required to fund the force to deliver the service. Decision - COT supported the approach and the timetable detailed in the report. The CFO will provide an input to the Organisation at the Force Strategic Planning Day. Pensions Abatement Leanne Consett Head of People Services joined the meeting. A discussion took place on Pension Abatement and the CFO informed the meeting on the rules and changes made in 2023 and a further discussion took place around regulations and guidance. Abatement is the ability of the Police Pension Authority to reduce or stop a member’s pension if that member is re-employed by any Police Authority in any capacity after retiring. Under Regulation K4 of the Police Pension Scheme 1987 and Regulation 52 of the Police Pension Scheme 2006, forces may in their discretion abate the pension on re-employment, however where they choose not to apply this discretion, they are required under Regulation 5, Sub Paragraph 10 of The Police Pension Fund Regulations 2007 to pay an additional amount equivalent to the pension paid to the member into the pension Scheme each year. ACTION – CFO will liaise with other forces in the Yorkshire and Humberside region to understand their position on Pension Abatement. DECISION 1. Approve the current pension statement. Not supported further clarification required. 2. Head of People Services to seek clarification from the Home Office on the April 2022 regulations. Supported. 3. Head of People Services to seek legal advice on the termination, or otherwise where pension abatement has not occurred and ongoing budget pressures. Supported. 4. Head of People Services to review the Pension Abatement Policy. Supported. 5. COT will make future decisions on the those who are employed under the Pension Abatement Policy. Supported. People V Budget The CFO presented the current position of the organisation. It was noted the Professional Standards Department (PSD) had requested additional staffing. ACTION – The request for additional PSD staffing will be presented at the Resourcing Board. DECISION – The balance and current People v Budget position was supported. |
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ITEM 4: Retail Crime Action Plan Summary of Discussion: Chief Inspector Gemma Tate and Inspector Ryan Chapman from Coast Command joined the meeting to present information around how the Retail Crime Action Plan is implemented. No force have proactive retail crime teams, the response to retail crime is different across the country. Coast Command have introduced a SPOC (Single Point of Contact) for retail crime, the Officer has a clear role profile. Since the introduction Coast have seen an increase in positive outcomes and increased positive engagement of retail businesses. A discussion took place around Retail Crime Packs and the value of them as part of investigations, which is dependent on retail crime businesses returning the completed pack to the force. Insp Chapman advised the meeting on the pattern of offending across the force and confirmed information sharing is in place across organisations and forces. Retail Crime is becoming more organised. The use of Criminal Behaviour Orders (CBO’s) are being looked at as a way of prevention and recent CBO’s obtained have been highlighted within press releases, and have received positive feedback from the community. ACTION – Corporate Communications to publish information around the retail crime strategy. DECISION – Retail Crime SPOC to be implemented across all Commands and to develop consistent standards. |
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ITEM 5: People Management Summary of Discussion: Leanne Consett Head of People Services joined the meeting and appraised the COT of the recent secondment adverts received for both Officers and Police Staff. The advert requests were reviewed for publication. |
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ITEM 6: COT Forward Planner Summary of Discussion: The forward planner was discussed. It was agreed COT sitting on the 26th June 2024 would be extended by 30 minutes due to the nature of the papers on the agenda. |
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ITEM 7: Urgent financial decisions and updates Summary of Discussion: None advised for discussion. |
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ITEM 8: Any other portfolio updates by exception Summary of Discussion: None advised for discussion. |
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ITEM 9: Chief Officer Team Commitments Summary of Discussion: The commitment sheets for the next 2 weeks were reviewed. Week commencing 24th June is Response Policing week. The COT will be out on patrol across the Commands. |
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ITEM 10: Any other Business Summary of Discussion: Learning and Development Department T/ACC Fox appraised the COT of the current abstractions and issues within the Learning and Development Structure. This will be progressed with the Head of People Services. Op Olympus T/ACC Fox advised the COT a request had been received to provide a resource for this operation, further details will be brought back to COT. |
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DATE AND TIME OF NEXT MEETING Date of next meeting: 26th June 2024 Time: 9:30 am |