24 July 2024
Minutes of Meeting
Meeting: COT Board
Venue: Conference Room 2, Fulford Road, York
Date and Time: 24th July 2024
ITEM 1: ATTENDANCE
DCC Scott Bisset ACC Catherine Clarke
T/ACC Wayne Fox
ACO Lisa Stitt
CFO Louise Branford-White
CI Roffe – Staff Officer Maeve Chappell – Corporate Communications Lead
Sarah Gardiner – GSO, Executive Support
APOLOGIES CC Forber
ITEM 2: Review of minutes
Summary of Discussion:
The minutes of the previous were reviewed and approved.
ITEM 3: Action/Decision Log Review
Summary of Discussion:
Action 497 – Audit of Courses. This will be an agenda item on the 31.07.24.
Action 532 – Travel options. Northern Rail have confirmed they support Officer travel, and the policy has been checked by PSD.
Action 533 – Transport Decision Tree (TDT). Chief Inspector or above will be required to approve hire vehicle applications. Closed
Action 555 – Review of Community Webpages. Head of Corporate Communications will present the review in October.
Action 595 – Abatement. CFO will present figures on the 31.07.24. Action 597 – Transport Decision Tree (Pence-per-Mile). Further data to be researched and checked.
Action 598 - Transport Decision Tree. The revised policy will be presented at the JNCC Board on the 02.09.24.
Action 601 – Quality Assurance on recording Domestic Abuse incidents and crime to assure accurate recording. Remitted to the Vulnerability Board. Closed.
ITEM 4: Op Infusion
Summary of Discussion:
ACC Clarke provided the meeting with a verbal update.
ITEM 5: Op Soteria Transformation Plan
Summary of Discussion:
Chief Supt Ian Scott, Head of Safeguarding, Supt Graeme Wright, Safeguarding and Detective Chief Inspector Nichola Holden Op Soteria Project Lead joined the meeting to present the plan.
DCI Holden provided a background to Op Soteria being a transformational programme of work around how victims are treated, the methodology and how this has been tested in other forces.
It was confirmed Op Soteria is now being rolled out across all forces and it also includes the Criminal Justice System. The aims are to –
* To improve the outcomes for victims of sexual offences and improve public confidence. * Improve outcome and our understanding and approach.
* Transform in how we approach victim engagement by creating a confident and informed workforce balance with their wellbeing.
* This will be a stained and systemic improvement. The Pillar Leads are now in place and the implementation timescale was discussed.
Chief Supt Scott provided the focus on assurance and how Op Soteria will algin to Plan on a Page.
Decision – Awareness training session will be mandatory in person training.
ITEM 6: Police race Action Plan (PRAP)
Summary of Discussion:
Chief Inspector Craig Malia joined the meeting and gave an overview of the first 3 months of the Teams work.
* The first NYP Police Race Action Plan board has taken place and the strategy has been agreed.
* The Natasha Harris Report recommendations have been agreed and a delivery plan established by Head of People Services and adoption of the ones PRAP are owning.
* The Positive Action function realignment.
The PRAP approach is to look at each action carefully and intelligently with a 360-degree approach and aiming for ‘impact’ over ‘intention’. We are using similar methodology to the recent PAF work and taking each action back to the strategic aim and assessing does it meet our objective, is it effective, efficient and legitimate.
Then assessing the characteristics of what would be ‘outstanding’ and testing that against what the people it affects most actually want. This has been split into phases:
* Understand and assess.
* Gap Analysis and current Impact measure.
* Recommendations/development.
* Implementation.
* Impact/success measure and assurance – identify next development phase. Chief Insp Maila discussed with attendees the training he had attended across other forces and engagement in that training, what had worked well and what had not. A training day will be built around North Yorkshire Police experiences with input from external speakers from key networks. The next steps will include:
* The development of the Anti-Racism Strategy for launch in Spring 2025.
* Establishment of ISOB and Youth ISOB (Independent Scrutiny and Oversight Board).
* Remodel of Positive Action and delivery plan.
* End the understanding and assessment phase and move to gap analysis.
* Confirm and plan series of launch events for Black History Month. COT noted the report and the next steps. Further work will be overseen by the PRAP Meeting, funding to support training needs to be found from the current budget.
ACTION – 2 hour briefing to be arranged with the Deputy Mayor in August.
ACTION – PRAP to be an agenda item at the DEI Gold Board.
ITEM 6: People Management
Summary of Discussion:
Lisa Stitt ACO requested the board review the current Secondment Advert requests.
It was agreed the Police Staff roles would be advertised.
ITEM 8: Corporate Communications Monthly Input
Summary of Discussion:
Maeve Chappell Head of Corporate Communications presented the data for the month of June 2024.
The Corporate Communications Team had responded to 118 media enquiries this was up by 21 compared to May 2024.
40 callouts had been made to the on-call Corporate Communications Manager this included weekends. Community Messaging had a total of 24,420 users as of the end of June with 732 new users and 295 messages sent out.
Corporate Communications provide Operational Support to Officers. It was noted that Crime or Collision appeals has increased as had appeals involving CCTV. Court result publications had also increased along with proactive arrests information. News campaigns were also up for the month.
Social Media channels, Facebook, Instagram, LinkedIn and X have all seen an increase in followers, comments and posts (pieces of content shared by NYP). Increasing the engagement rate and how actively involved our audience is with our content.
ITEM 9: COT Forward Planner
Summary of Discussion:
The forward planner was reviewed. No changes were required.
ITEM 10: Urgent financial decisions and updates
Summary of Discussion:
None advised for discussion.
ITEM 11: Any other portfolio updates by exception
Summary of Discussion:
None advised for discussion.
ITEM 12: Chief Officer Team Commitments
Summary of Discussion:
The commitment sheets for the next 2 weeks were reviewed.
ACTION – Weekly commitment sheet to be emailed to COT on a Friday.
ITEM 13: Any other Business
Summary of Discussion:
Lisa Stitt ACO advised a communications piece will be published to update the organisation of current Estate Plan and planned works.
DATE AND TIME OF NEXT MEETING Date of next meeting:
31st July 2024 Time: 9:30 am