21 August 2024

ITEM 1: ATTENDANCE                                                                                    

DCC Bisset - Chair

ACC Clarke

T/ACC Fox

ACO Lisa Stitt                                                                         

CFO Louise Branford-White                                    

Maeve Chappell – Corporate Communications Lead

Sarah Gardiner – GSO, Executive Support 

APOLOGIES

CC Forber

ITEM 2: Review of minutes

Summary of Discussion:

The minutes of the previous meeting were reviewed and agreed.  

ITEM 3: Review of Action Log

Summary of Discussion:

Action - 571 and 605.  Police Office Recruitment Options and Profile.  These two actions are now linked, and COT will be updated on the 28.08.24.

Action 607 - Strategic Planning Session facilitator requested.  Head of Corporate Development will facilitate.  Closed.  

ITEM 4: Performance

Summary of Discussion:

Dan Southern Data and Insight Lead joined the meeting to present the performance data for the month of July 2024.

It was noted the Force Control Room in the month of July had accomplished at 90% rate of answering 999 calls in under 10 seconds.

Immediate Response Urban compliance time was 84.35%, with Rural Compliance at 80.51% which was positive.

Safeguarding Missing from Home (MISPER) data showed 148 investigations for the month of July 2024 against 226 for the same period last year.  It was noted the force was seeing a reduction in repeat missing persons. 

Road Traffic Collisions (RTC) including road death and serious injury had seen a decline, and a discussion took place around how the data is inputted and processed.

Total Crime recorded in July was down 4366 against 4506 for the same period last year.

It was reported victim updates had improved across commands with City Command at 74.22%, Coast Command 69.47% and County Command 71.44%.

ACTION – T/ACC Fox – Working group to be formed within Specialist Operations to understand how RTC data is inputted It and processed and any issues around this.  

ITEM 5: Corporate Communications Monthly Update

Summary of Discussion:

Maeve Chappell presented the report for the month of July.

The Corporate Communications Team had seen an increase in requests for support including;

·       109 Crime or Collision Appeals

·       34 Crime Appeals involving CCTV

·       4 Wanted Appeals

·       18 Missing Person Appeals

·       3 Next of Kin Appeals

·       10 Court Results

·       34 News Items

The on call Corporate Communications Manager had responded to 28 call-outs of which 11 were on a weekend totalling 42 hours 1 minute. 

The media monitoring system, collates media articles appearing on the web, TV, radio and press, related to North Yorkshire Police.  The total number of monitored articles was down for the month.

The North Yorkshire Police social media accounts, Facebook, Instagram, LinkedIn and X had seen an increase in followers.

Community Messenger had a total of 24942 users at the end of July, with 561 new users and 247 messages sent.   The pace of signups had slowed and NYP was on a downward trajectory on the number of messages sent since March 2024.

The new Command Team weekly update published to Officers and Police Staff within the organisation has been well received.

It was noted the 21^st to 27^th October is International Control Room week and the DCC requested COT visibility within the FCR.

ACTION – DCC requests COT visibility within the FCR for International Control Room week.

ITEM 6: People Management

Summary of Discussion:

Leanne Consett Head of People Services joined the meeting.

Secondments

External Secondment advert requests were discussed, and it was agreed to advertise the Police Staff roles.

PDR process

A discussion took place around the current PDR process and formalising the process of Individual Performance Meetings (IPM). 

DCC Bisset discussed the role profile being linked to the PDR with 11 x IPMS to take place over the year with a final PDR and sign off. 

Reflective practice to be included as required and this will come from the Organisation Justice Model.

Head of People Services to provide a timeframe and implementation plan and how this will be communicated.  The Origin system will need to be upgraded to facilitate what is required.

Abatement

Head of People Services confirmed letters had been sent to the Officers involved.

Recruitment Intakes

A brief discussion took place around the PUP uplift and officer numbers.  CFO advised a report would be coming to COT.

ITEM 7: COT Forward Planner

Summary of Discussion:

The forward planner was reviewed.

The Recruitment paper will be included in the People Management item on the 28.08.24. 

COT on the 25^th September is cancelled due to the ACO, DCC and T/ACC Fox being unavailable.  

ITEM 8: Urgent financial decisions and updates

Summary of Discussion:

None advised for discussion.

ITEM 9:  Any other portfolio updates by exception

Summary of Discussion:

None advised for discussion.

ITEM 10:  Chief Officer Team Commitments

Summary of Discussion:

A brief discussion took place around the scheduling of the Force Performance Meeting.

ACTION – GSO to liaise with Executive Support and the governance calendar to be reviewed.

ITEM 11:  Any other business

Summary of Discussion:

PSD Problem Profile   

 DCC Bisset presented the updated paper to COT and the report was noted.

Senior Women In Policing Conference 

It was agreed attendance should be supported and NYP will offer 2 places. 

 Action – Head of Corporate Development to identify if a budget is allocated and the People Services Manager to identify possible delegates. 

DATE AND TIME OF NEXT MEETING

Date of next meeting: 28^th August 2024                            Time:                            09:30am