16 October 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court
Date and Time: 16th October 2024 @ 9:30am – 1:00pm
ITEM 1: ATTENDANCE
CC Forber - Chair
ACC Clarke
ACO Lisa Stitt
CFO Louise Branford-White
Inspector Roffe – Staff Officer
Hannah Dancer – Corporate Communications Manager
Sarah Gardiner – GSO, Executive Support
APOLOGIES
T/ACC Fox, ACC Moseley, DCC Bisset
ITEM 2: Review of minutes Summary of Discussion: The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
Action #597 – Transport Decision Tree. The App is being developed and testing taking place.
Action #604 – PDR Reviews. Communication has gone live. Closed.
Action #608 – Response Week of Action. A meeting has been scheduled. Closed.
Action #609 – RTC Data. To be progressed through the Specialist Programme Board. Closed.
ITEM 4: Finance
Summary of Discussion:
Reports on sharepoint
Revenue Budget Monitoring Report Update as at September 2024.
CFO Branford-White updated the meeting of the current financial position of the forecast expenditure and income versus the delegated revenue budget for 2024/25. Discussions took place around the overspend and the current work being progressed around overtime and accountability.
The CC noted the report and requested a plan be constructed.
Capital Monitoring Report Update as at September 2024.
CFO Branford-White advised this report presented the current financial position for the actual and forecast expenditure position for the Police Capital Programme.
The Capital Programme is currently forecasting an overspend. The COT were advised the Estates Team were currently reviewing the allocated budget and spend for this financial year.
The prioritisation savings in the capital programme and change pipeline were noted.
The CFO advised although the position would be challenging to deliver the force is confident that this is a realistic assessment of what can be delivered in the 24/25 from the approved February 2024 Capital Programme.
People -v- Budget
CFO Branford-White provided the meeting with an update and breakdown on the pay budget including overtime.
Capital Programme and PIDs.
CFO Branford White presented the report and provided a brief overview.
The report highlighted the ‘asks’ for the 2025/26 capital programme and reviewed 2024/25 programme.
The report informed COT of the Project Initial Documents (PIDs) that require consideration. All the PIDs were completed in line with the Plan on a Page and the Forces Financial Management Statement (FMS)6.
In September the PIDs for 25/26 were considered, reviewed and scored by representatives from across the force. The funding position will be identified during November 2024 where COT will be able to make a final decision in early December 2024 as to the schemes to be selected.
The final funding position will be known towards the mid / end of December 2024 when figures are released from the Home Office. The final Capital and revenue budget will be finalised at COT 18th December 2024.
The CC noted recommendations had been considered and COT have a full understanding. The Chief Constables Statement of Need will be prepared by Head of Corporate Development.
ITEM 5: Exercise Obtundity
Summary of Discussion:
Superintendent Berriman joined the meeting and Chief Inspector Roffe presented the briefing. Chief Inspector Roffe provided the background to the exercise that was to test agencies and contingencies for a terrorist attack.
A debrief had taken place and next steps were being progressed. It was identified issues had been encountered with the City of York Council around the issues of closing roads. Early commitment from partners at Executive Level is required.
The CC requested a report detailing options and recommendations be prepared and brought back for COT to consider in November.
ITEM 6: People Management
Summary of Discussion:
Leanne Consett Head of People Services joined the meeting.
Restricted/Adjusted Duty A brief discussion took place around restricted officers.
Reassurance is requested that support plans are in place for these officers.
ACTION – Head of People Services to update COT with assurance support plans are in place for restricted officers.
Chief Inspector Vacancies
The COT were updated on the current vacancies at the rank of Chief Inspector.
DECISION – Chief Inspector vacancies will be progressed once the current Superintendent process had been completed.
ITEM 7: Executive Board Forward Planner
Summary of Discussion:
The Executive Board forward planner was discussed. The Q2 finance report will be presented at the November Board.
ITEM 8: COT Forward Planner
Summary of Discussion:
The forward planner was reviewed.
It was agreed the NPT Review will be presented at COT on the 23rd October 2024 and the Governance Review would move to the 30th October 2024 due to consultation still taking place.
ITEM 9: Urgent Financial Decisions and Updates Summary of Discussion:
TVP – Targeted Variable Payment
CFO Branford-White presented the current data and further work and consultation is required before a decision can be made. It is anticipated this work will take 6 weeks.
ITEM 10: Any other portfolio updates by exception
Summary of Discussion:
None raised.
ITEM 11: Chief Officer Team Commitments
Summary of Discussion:
The Commitments were reviewed and no update required.
ITEM 12: Any other business
Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING Date of next meeting: 23rd October 2024