23 October 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court
Date and Time: 23rd October 2024 @ 9:30am – 1:00pm
ITEM 1: ATTENDANCE
CC Forber - Chair
DCC Bisset
ACC Clarke
T/ACC Fox
ACO Lisa Stitt
CFO Louise Branford-White
Inspector Roffe – Staff Officer
Maeve Chappell – Head of Corporate Communication
Sarah Gardiner – GSO, Executive Support
APOLOGIES ACC Moseley
ITEM 2: Review of minutes
Summary of Discussion:
The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
Action #555 – Community Webpages. ACC Local Policing reviewing as part of the NPT review. Closed
Action #591 - Strategic Comms Plan for Retail Crime. Retail Crime SPOCS are now in place across commands. Head of Corporate Communications to develop plan.
Action #597 – Transport Decision Tree. The decision tree was published on the 24.10.24. Closed.
ITEM 4: Enable Review
Summary of Discussion:
Report on sharepoint
Leanne Consett Head of People Services, Tim Edwards Head of Estates , Gordon McQueen Head of ICT, Transport and Logistics and Lee Chapman Deputy Director for Support Services and Transformation joined the meeting.
ACO Stitt provided an overview on the review and explained the draft business case behind the 5 function areas.
People Services, ICT, Transport and Logistics, Estates and Finance.
Discussions took place around the service delivery requirements for NYP and the options provided in the draft report.
ACO Stitt will continue to progress the review and consult with relevant parties.
ITEM 5: People Management
Summary of Discussion:
Leanne Consett Head of People Services provided an update on People Management items.
Restricted and Recuperative Officers.
A review has commenced by People Services. A timetable has been prepared to track progress, the Health and Wellbeing Manager will lead the review. It is important officers not able to perform full duties have the right support plans and adjustments in place.
Secondments.
One secondment request was reviewed and the COT agreed this would be advertised in force.
ITEM 6: NPT Review
Summary of Discussion:
Chief Superintendent Willey, Head of Local Policing joined the meeting.
ACC Clarke confirmed that further work had been undertaken to understand the tasks performed by the Neighbourhood Policing Teams and Business Insight had been consulted.
The NHP (Neighbourhood Policing) Framework is being used as best practice.
As part of the survey undertaken previously whereby approximately 5500 responses were received, what communities would like to see delivered by NYP have been ranked in priority order and considered as part of the review.
Further work is required to detail a full operating model to be presented to COT on the 13th November 2024.
A meeting to be scheduled for the CC to brief the Deputy Mayor on the review no later than the 15th November 2024.
ITEM 7: COT Forward Planner
Summary of Discussion:
The forward planner was discussed. It was agreed to extend COT on the 6th November 2024 to fully review the Project Initial Document (PID) applications.
ITEM 9: Urgent Financial Decisions and Updates
Summary of Discussion:
None raised.
ITEM 9: Any other portfolio updates by exception
Summary of Discussion:
None raised.
ITEM 10: Chief Officer Team Commitments
Summary of Discussion:
The Commitments were reviewed and no update required.
ITEM 11: Any other business Summary of Discussion:
Train Travel Rail travel options were discussed including considerations of information security and efficiency of being able to work whilst travelling. Agreement was reached that a sensible approach should be taken with each case judged on its merits balancing value for money, workload, operational security and effectiveness. It was also noted that Chief Officer travel was limited to those occasions where it is necessary for the benefit of North Yorkshire Police.
DATE AND TIME OF NEXT MEETING
Date of next meeting: 30th October 2024