30 October 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court
Date and Time: 30th October 2024 @ 9:30am – 1:50pm
ITEM 1: ATTENDANCE
DCC Bisset - Chair
ACO Lisa Stitt
CFO Louise Branford-White
ACC Moseley
Maeve Chappell – Head of Corporate Communications
Sarah Gardiner – GSO, Executive Support
APOLOGIES CC Forber, ACC Clarke, T/ACC Fox, Inspector Roffe – Staff Officer
ITEM 2: Review of minutes
Summary of Discussion:
The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
ACTION #617 – NPT Review briefing to Deputy Mayor. Date to be advised.
ITEM 4: Corporate Communications Monthly Update.
Summary of Discussion:
Report on sharepoint
Maeve Chappell Head of Corporate Communications provided the meeting with a review of September 2024.
Crime and Collision appeals had seen an increase in requests along with appeals involving CCTV. The increase in CCTV appeals could be linked to officers increasingly using NICE Investigate which launched at the end of July.
The Team responded to 65 media request an increase from the previous month along with 28 call outs for the on-call Corporate Communications Manager including some weekends.
Social media connections (likes or followers) continued to increase on platforms Facebook, X and Instagram.
North Yorkshire Community Messaging had a total of 25511 users at the end of September of which 367 were new users, it was noted the sign-up rate had decreased.
A total of 236 messages had been sent out in the month.
A brief overview was provided around communications sent in force and items of focus for the month of November.
ACTION – ACC Clarke to ensure the rate of community messenger sign ups increase with a view to giving more impetus.
ITEM 5: Police Response to Super Complaint on Stalking.
Summary of Discussion:
Report on sharepoint
Chief Superintendent Ian Scott and Chief Inspector Fiona Wynne joined the meeting.
CI Wynne advised NYP invited the Suzy Lamplugh Trust into force in 2022 to review the force Stalking procedure and this resulted in the force stalking action plan being published in 2023 which mirrored the national plan.
Stalking features in the organisations VAWG Strategy and is a key priority for the force.
NYP have a dedicated Stalking Team who have oversight of offenders and victims.
A discussion took place around obtaining Stalking Protection orders (SPO) and the DCC will progress this with the Head of Legal Services.
The DCC asked for reassurance that offences were being reviewed and investigated at the correct level in line with the Crime and Allocation Policy.
It was confirmed a further review would be taking place in January 2025.
Stalking reports have decreased in the last year, this is most likely due to changes in recording crimes.
It was noted a milestone plan is in place and the next update to the NPCC is March 2025.
ACTION – DCC to discuss legal support for Stalking Protection Orders’s with Head of Evolve Legal Services.
ACTION – Ch Supt Scott to discuss the feasibility of a stalking perpetrator programme with the Head of Commissioning in the DMPFC.
ITEM 6: The Angiolini Inquiry
Summary of Discussion:
Report on sharepoint
Superintendent Brooksbank Head of Professional Standards and Rachel Charge Force Vetting Manager joined the meeting.
The Inquiry was commissioned in late 2021 by the then Home Secretary to establish a definitive account of the career and conduct of the individual responsible for the premediated murder of Sarah Everard.
Superintendent Brooksbank provided an overview and update on the implementation plan which included all the recommendations from the inquiry.
The work underway to establish a survey of all women who work in NYP to understand their experience of sexism and misogyny was noted (AFI 3).
DCI Carol Kirk (Safeguarding Governance) is leading on the development of the survey based on previous work conducted by Northumbria Police. The proposed NYP survey should be approved by COT before being launched.
The progress against all other recommendations was noted – with ongoing governance of NYP’s response through the DCC HMIC Portfolio meeting.
ACTION – DCI Kirk to attend COT on 13th November to provide a briefing on the proposed questionnaire and approach.
ITEM 7: Governance Review
Summary of Discussion:
Report on Sharepoint
Rebecca Baran Head of Corporate Development and Gillian Havelock Governance and Assurance Lead joined the meeting.
A review of governance has taken place, meetings have been reviewed and discussed with members of the Chief Officer Team for validity and a revised structure is proposed.
Gillian Havelock presented the report and talked through the new structure and confirmed all Terms of Reference and Agendas will be kept centrally.
Any changes requested will go through the Governance Lead and a final decision will be made by the DCC.
A discussion took place around the new Strategic Change Board, this will from part of COT monthly.
DECISION – The Governance Review, pending minor proposed amendments, approved.
DECISION - Governance Structure control. All future changes to the Force governance structure must be authorised by the Deputy Chief Constable.
ITEM 8: People Management
Summary of Discussion:
Secondments A discussion took place around current advert requests and officers who are due to return to force.
ITEM 9: COT Forward Planner
Summary of Discussion:
The forward planner was reviewed.
It was agreed the NPT review will be added to the forward planner for the 13th November 2024. The performance update will be rescheduled.
ITEM 10: Urgent Financial Decisions and Updates
Summary of Discussion:
None raised.
ITEM 11: Any other portfolio updates by exception
Summary of Discussion:
None raised.
ITEM 12: Chief Officer Team Commitments
Summary of Discussion:
The Commitments were reviewed and no update required.
ITEM 13: Any other business
Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING
Date of next meeting: 6th November 2024 Time: 09:30am