9 October 2024
ITEM 1: ATTENDANCE CC Forber - Chair
DCC Bisset
ACC Clarke
ACO Lisa Stitt
CFO Louise Branford-White
Inspector Anderson – Staff Officer
Maeve Chappell – Head of Corporate Communications
Sarah Gardiner – GSO, Executive Support
APOLOGIES T/ACC Fox, ACC Moseley
ITEM 2: Review of minutes Summary of Discussion: The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log Summary of Discussion:
Action #534A – VIVA Engage. Paper approved on the 12.09.24 with a go live date 11.10.24. Closed.
Action #596 – Alternative Travel Options. Northern Rail agreement has been signed off and internal communication to be published. Closed.
Action #597 – Transport Decision Tree. Consultation completed the policy has been approved. New process to be published.
Action #604 – PDR Reviews. A discussion took place at the Risk and Assurance Board. IPM’s will be held over 11 months, with the 12th month being the formal PDR. A communication piece will be published and ACO is progressing.
Action #606 – Information Sharing Charging Proposals. Information Sharing protocols are being shared. DI Bedford and ACC Clarke are progressing. Closed.
Action #608 – Response Week of Action. Update requested. Action #609 – RTC Data. Update requested.
ITEM 4: Neighbourhood Policing Review Summary of Discussion:
Chief Supt Willey Local Policing and Chief Insp Godfrey Local Policing Support joined the meeting.
A review into Neighbourhood Policing was in progress with the aim to explore and define Neighbourhood Policing demand in North Yorkshire in order to recommend an establishment capable of delivering outstanding neighbourhood Policing to the communities of North Yorkshire.
As part of the review demand needed to be identified based on the performance guidelines. A survey was published to members of the public with just over 5500 responses received.
Public & partner survey (the completed number of surveys in brackets)
•Online via NYP Facebook & X (3844)
•Via NYCM (1147) •With NYCC and CYC Councillors (23)
•With IAG membership (23)
•With commissioned services (9)
•Face to face (459)
The Chief Constable asked if social and economic factors were included in the review and clarity was sought around this. Discussions took place around options for the delivery of Neighbourhood Policing in North Yorkshire with the core function of the Neighbourhood Policing Teams being prevention.
ITEM 5: Estate Plan Update Summary of Discussion:
ACO Stitt provided the meeting with briefing.
ACO Stitt advised a meeting had taken place with the Deputy Mayor concerning the organisation estate and future plans. Life cycle costing for Malton had been completed. It was confirmed the work to refurbish the joint Ripon Fire Station and Police base had commenced.
ITEM 6: Gross Misconduct Hearings GMH Summary of Discussion:
A discussion was had around the resourcing of GMH’s for the next 18 months. It is unknown how this will impact Chief Officer workloads. There may be occasions when the force would need to contract in a Senior Officer to assist. The CFO was requested to factor £35K into the budget should additional support be required.
ITEM 7: Salary Sacrifice Car Scheme Summary of Discussion:
Inspector Soulby presented the paper to COT.
The aim of the scheme is to provide access to new reliable environmentally friendlier cars for colleagues at a reduced cost for the employee and well as the employer and supports the forces sustainability strategy.
The scheme would allow an employee to sign up to a salary sacrifice agreement after undertaking financial viability checks and procure a new car for 3 years.
A discussion took place around the administration costs to the force which would be minimal.
Clarity is sought on the pension implications for support staff. 3 options were presented.
Option 1 – Do nothing.
Option 2 – Use an existing framework from North Yorkshire Council and NYFRS.
Option 3 – Use the NHS Fleet Solutions via Bluelight Commercial Framework. DECISION – Option 3 was supported.
ITEM 8: Pregnancy and Baby Loss Summary of Discussion:
ACO Stitt provided a verbal briefing.
Baby Loss awareness week commenced today the 9th October until the 15th October 2025. An article had been prepared and published to the force. Updated guidance for Baby Loss and Parental Leave is currently being consulted on and should be finalised in November.
ITEM 9: Performance Summary of Discussion:
Dan Southern Business Insight Lead and Chief Insp Langley Operational Business Change joined the meeting and presented the performance report for September 2024.
It was noted performance generally was in a good position.
Immediate Urban response times were holding above 80%, with immediate rural response times holding at 75% and improving.
Domestic Abuse recording had gone through assurance and dip sampling of data will take place. Domestic Violence had seen a rise in the Ryedale area compared to August 2024, a deep dive into the data had taken place and no pattern identified to validate the increase.
Road Traffic Collisions resulting in death or serious injury were down.
Anti-Social Behaviour (ASB) offences were also down.
A deeper dive into this data will take place to identify the impact of the Clear Build Hold and ASB Hotpot patrols.
Total crime continues downward with 4071 crimes reported in the month compared to 4335 for the same period last year.
Burglary Residential – Home. A positive picture was seen at City and Coast Commands. County Command had seen an increase and this is being monitored.
A discussion took place around outcomes and outstanding offenders. Commanders are to be requested to review outcomes.
ITEM 10: People Management Summary of Discussion:
Leanne Consett Head of People Services joined the meeting.
Secondment Adverts.
The current secondment adverts were reviewed for advertising internally.
Angiolini Enquiry.
A discussion took place around vetting and pre vetting for Police Officers only. Supt Brooksbank Head of Professional Standards will provide further information to COT.
BDA Review. A brief discussion took place around the review and change to hybrid contracts and how the force would support those who are now required to attend the workplace.
ITEM 11: COT Forward Planner Summary of Discussion:
The forward planner was reviewed.
It was requested the items listed on the forward planner for the meeting to be held on the 6th November be moved to allow the meeting to be dedicated to the PID assessment process.
ITEM 12: Urgent financial decisions and updates Summary of Discussion:
The CFO presented the overtime budget and forecast.
A discussion took place around the forecasted overspend. The DCC will request further analysis and assurance. The DCC will be discussing the budget with commands to ensure the position on overtime is noted and will also progress a plan going forward around the budget and information provided to areas.
ITEM 13: Any other portfolio updates by exception. Summary of Discussion: None raised for discussion.
ITEM 14: Chief Officer Team Commitments Summary of Discussion: Item not discussed due to time constraints.
ITEM 15: Any other business Summary of Discussion:
Maeve Chappell advised the meeting of forthcoming events.
* International Control Room Week
* Oakleaf Ceremony
* Remembrance Sunday and Armistice Day
* Annual Awards Ceremony
DATE AND TIME OF NEXT MEETING Date of next meeting: 16th October 2024 Time: 09:30am