13 November 2024
Minutes of Meeting
Meeting: COT Board
Venue: Blenheim Room, Athena House, York
Date and Time: 13th November 2024 @ 11:00am – 3:00pm
ITEM 1: ATTENDANCE CC Forber - Chair
DCC Bisset
ACC Clarke
ACC Moseley
ACO Lisa Stitt
Inspector Anderson – Staff Officer
Maeve Chappell – Head of Corporate Communications
Sarah Gardiner – GSO, Executive Support
APOLOGIES CFO Louise Branford-White
ITEM 2: Review of minutes Summary of Discussion:
The minutes of the previous meeting were reviewed with one amendment and agreed.
ITEM 3: Review of Action Log Summary of Discussion:
ACTION #565 – Collaborated Estate. Agenda item. Closed
ACTION #566 – Collaborated Estate funding formula. Agenda Item. Closed.
ACTION #616 – Body Armour. Communications have been published, drop in sessions are in place. Ch Superintendent’s are aware. Closed.
ACTION #622 – Angiolini Inquiry internal survey. Update required to the question set.
ACTION #623 – HQ Data Centre Outage. Business Continuity to progress and to be overseen by the Risk and Assurance Board.
ITEM 4: People Management Summary of Discussion:
No items raised for discussion.
ITEM 5: Neighbourhood Policing Review
Summary of Discussion:
Report on sharepoint
Ch Superintendent Willey joined the meeting.
ACC Clarke provided an overview of the work completed to date.
It was confirmed that all Command Senior Leadership Teams had met with the ACC and had provided input into the review. A discussion took place around targeted activity and use of technology along with ward allocation.
The Chief Constable will provide a briefing to the Deputy Mayor for Policing.
ITEM 6: Estate Updates
Summary of Discussion:
Reports on sharepoint
Tim Edwards Head of Estates joined the meeting.
6.1 – Co-Location Funding Model. The report provided a detailed explanation of the current arrangement of shared premises between North Yorkshire Police and North Yorkshire Fire and Rescue Service, including lease costs.
The Chief Officer Team had requested clarification of the model and methodology used to calculate the total annual cost. A discussion took place around how a standing funding formula would not be appropriate, and that the estate should be looked at on a case-by-case basis due to the differing nature of requirements.
DECISION – The COT noted the report and agreed to assess each case individually.
6.2 – Malton Estate Tim Edwards provided an update on the progress so far and a feasibility Study had taken place.
A discussion took place around the requirements of NYP and the financial implications of identified options.
All the options were reviewed and considered and will be taken forward to the Collaboration Steering Board on the 14th November 2024.
6.3 – Alverton Court Space Planning November 2024 Tim Edwards provided an overview of the current use of the Alverton Court site.
A discussion took place around the Digital Forensic Expansion Project.
ACTION – ACC Moseley, ACC Clarke and ACO Stitt to review building /department requirements and prepare a costed options paper for COT.
ITEM 7: Ex Obtundity
Summary of Discussion:
Superintendent Berriman joined the meeting and provided an update. Progress is being made with the identified actions. Governance will be through the MAI Working Group, Portfolio Assurance and the Risk and Assurance Board.
A discussion took place around how the Force Incident Managers (FIMs) would be supported in the event of a Marauding Terror Attack (MTA). Continued Training and Exercises will be required.
The Skills and Capabilities Meeting will oversee the delivery of training.
ITEM 8: Violence Against Women and Girls (VAWG)
Summary of Discussion:
Detective Chief Inspector Kirk joined the meeting and is the VAWG lead for the force.
In response to the AFI 3 HMICFRS - An Inspection of vetting, misconduct and misogyny in the Police Service. DCI Kirk was requested to prepare a survey to be published internally around the understanding of the scale of misogynistic and improper behaviour towards female officers and staff.
The proposed survey was discussed, and amendments were requested. The revised question set is to be forwarded to the DCC before publication and the CC would like to add a statement at the beginning of the survey.
ITEM 9: Review Executive Board Forward Planner
Summary of Discussion:
Report on sharepoint Rebecca Baran joined the meeting. The forward planner was reviewed and the VMware update would be added as an additional paper.
ITEM 10: COT Forward Planner Summary of Discussion:
The COT forward planner was reviewed. It was noted the meeting scheduled for the 4th December, would need to be moved to an alternative date.
ITEM 11: Urgent financial decisions and updates
Summary of Discussion:
None raised.
ITEM 12: Any other portfolio updates by exception
Summary of Discussion:
None raised.
ITEM 13: Any other business
Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING Date of next meeting:
27th November 2024 Time: 9:30am