27 November 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court HQ
Date and Time: 27th November 2024 @ 8:30 – 9:30 am / 12:00 – 1:30pm
ITEM 1: ATTENDANCE DCC Bisset – Chair
ACC Moseley
ACO Lisa Stitt
CFO Louise Branford-White
Sergeant Zoe Coutts – Staff Officer
Maeve Chappell – Head of Corporate Communications
Sarah Gardiner – GSO, Executive Support
APOLOGIES CC Forber, ACC Clarke
ITEM 2: Review of minutes Summary of Discussion: The minutes of the previous meeting were reviewed with one amendment and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
ACTION #591 – Strategic Communications Retail Crime. ACC Moseley to review the crime allocation process and how crime is managed to develop better outcomes.
ACTION #619 – Community Messenger. Remain open further clarity required around usage by PCSO’s.
ACTION #620 – Stalking Protection Orders. Further update required.
ACTION #621 – Stalking Perpetrator Programme. To be part of the tactical plan. Closed.
ACTION #622 – Angiolini Enquiry. DCC to be updated on progress.
ITEM 4: Corporate Communications Monthly Update
Summary of Discussion:
Paper on sharepoint.
Maeve Chappell presented the Corporate Communications Monthly update for October 2025.
Missing Person appeals, Crime appeals involving CCTV and Crime or Collision appeals had decreased in the month.
Wanted person appeals and Court results had seen an increase.
84 media enquiries had been received an increase of 19 from the month of September. 4 media interviews had taken place.
The on-call Corporate Communications Manager had received 19 callouts of which 9 were on a weekend.
Community messaging had a total of 23532 users as at the end of October. 504 of those users were new to the service. 230 messages had been sent out.
Social media engagement increased for Facebook, X and Instagram.
During the month of November some of the items to be communicated included
* Remembrance Sunday
* Armistice Day
* Op Tornado
* Oakleaf Service
* White Ribbon Day
* 16 days of action to end gender-based violence.
The Annual Awards Ceremony had taken place on the 15th November 2025 and positive feedback received.
A discussion took place around the Reward and Recognition policy and the opportunity to review the process and use the Plan on a Page as an anchor to be reflected in the award categories.
ACTION – Ch Insp Roffe to review the Reward and Recognition policy, commendation categories and end to end awards process. Proposal that the Plan on a Page used as an anchor to the award categories.
ITEM 5: Finance Session
Summary of Discussion:
Papers on sharepoint.
CFO Branford-White presented the reports to COT.
5.1 Revenue Budget Monitoring Report – October 2024
This report presented the current financial position of the forecasted expenditure and income versus the delegated revenue budget for 2024/25. Balancing income with expenditure, against the delegated budget, as of October 2024 the Force is forecasting an overspend.
COT discussed the revenue report and noted the contents. It was agreed to re-present the report to COT with suggested amendments to the narrative to ensure the report was clear.
5.2 Capital Monitoring Report – October 2024
The report presented the current financial position of the actual and forecasted expenditure position for NYP Capital Programme and Change Pipeline as at October 2024.
COT discussed the capital budget report and noted paragraphs 3.1-3.3.
ITEM 6: People Management
Summary of Discussion:
Leanne Consett Head of People Services joined the meeting.
Secondments Secondment advert requests were reviewed.
Police Officer intakes 2025/26 Leanne Consett advised the meeting that its is likely the force will start the next financial year below our budgeted officer number.
There was a discussion around 25/26 intakes COT was requested to note an increase to the March 2025 PCEP intake to 32 (from 16) to meet the uplift headcount target due to increased leaver numbers, transferee numbers could also be increased if required.
ACTION – Head of People Services liaise with Ch Supt Fox and clarify detective workforce numbers, to ensure future DHEP (Detective) intakes meet the projected strategic workforce planning requirements.
ITEM 7: COT Forward Planner
Summary of Discussion:
The forward planner was discussed.
It was agreed the VIPER paper would be moved to the 5th February 2025.
ITEM 8: Urgent financial decisions and updates
Summary of Discussion:
None raised.
ITEM 9: Any other portfolio updates by exception
Summary of Discussion:
None raised.
ITEM 10: Chief Officer Team Commitments
Summary of Discussion:
Item not discussed due to time constraints.
ITEM 11: Any other business Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING Date of next meeting:
2nd December 2024 Time: 9:30am