6 November 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court
Date and Time: 6th November 2024 @ 9:30am – 4:00pm
ITEM 1: ATTENDANCE CC Forber - Chair
DCC Bisset
ACC Clarke
ACC Moseley
CFO Louise Branford-White
Chief Inspector Roffe – Staff Officer
Rebecca Baran – Head of Corporate Development
Maeve Chaphell – Head of Corporate Communications
Sarah Gardiner – GSO, Executive Support
APOLOGIES ACO Lisa Stitt
ITEM 2: Review of minutes Summary of Discussion: The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log Summary of Discussion:
ACTION #617 – Neighbourhood Policing briefing to the Deputy Mayor. Briefing in diaries. Closed.
ITEM 4: HQ Data Outage Summary of Discussion:
Report on sharepoint
ACC Clarke provided the COT with a report concerning a recent outage. A discussion took place around the circumstances and issues identified. The report and actions were noted by the COT.
The actions require a due date and the allocation of a nominated person. Remitted to Risk and Assurance for governance.
ITEM 5: COT Forward Planner
Summary of Discussion:
The COT forward planner was discussed, no amendments required.
ITEM 6: Urgent Financial Decisions and Updates
Summary of Discussion:
The CFO provided a verbal update around Police Pensions.
ITEM 7: Any other portfolio updates by exception
Summary of Discussion:
Non raised.
ITEM 8: COT Commitments
Summary of Discussion:
The COT commitments for the next 2 weeks were reviewed. The Chief Officers will be attending Remembrance Services across the county.
Week commencing 11th November is Investigators Week. The Chief Officers requested time be allocated in diaries for them to visit Investigation Teams across the force area.
ACTION – CI Roffe to progress diary time for Chief Officers to visit Investigation Teams across the force.
ITEM 9: PID Assessments Summary of Discussion:
Report on sharepoint
The CFO reported the funding position for 2025/26. The report highlighted the initial expenditure budget 2025/26 along with initial estimated funding and also the revenue Project Initiation Documents (PIDs) which have been prioritised.
As part of the Business & Financial planning cycle Corporate Development and Finance colleagues met with each of the Senior Leaders across the organisation to review their section of the FMS, discuss unmet need against threat, harm and risk and identity any new and emerging pressures.
Where gaps were identified, they were invited to submit PIDs to request growth in their revenue budget to inform the 2025/26 budget setting process and the Chiefs Statement of Need.
The PIDS were assessed and scored according to alignment to the FMS, Plan on a Page and threat, harm and risk by Finance, Corporate Development and Ch Superintendents. The prioritised list was discussed in the context of the financial position.
Further work is required before a decision is made and these will be further discussed at COT on the 02/12/24.
Work in Finance is ongoing around the budget with a revised forecast being brought to COT on the 02/12/2024. COT recognise the position is very tight with substantial savings required.
DATE AND TIME OF NEXT MEETING Date of next meeting:
13th November 2024 Time: 11:00am