18 December 2024
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room, Alverton Court
Date and Time: 18th December 2024 @ 11:00am – 3:00pm
ITEM 1: ATTENDANCE
CC Forber - Chair
DCC Bisset
ACC Clarke
ACC Moseley
ACO Lisa Stitt
CFO Louise Branford-White
Inspector Anderson – Staff Officer
Maeve Chappell – Corporate Communications Manager
Sarah Gardiner – GSO, Executive Support
APOLOGIES None required
ITEM 2: Review of minutes
Summary of Discussion:
The minutes of the previous meeting were reviewed with 2 amendments and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
Action #620 – Stalking Protection Orders. A review is being undertaken of capacity within the Legal Team. Added to the forward planner for February. Closed.
Action #633 – Costed Training Plan. This paper was reviewed at the Savings and Efficiency Board. Closed.
Action #634 – Kennelling Costs (non-police dogs). A review had commenced, and COT will be updated in March 2025. Added to the forward planner. Closed.
Action #635 – Vacancy update. A review had taken place. Closed.
ITEM 4: People Management
Summary of Discussion:
Report on sharepoint
Secondment Advert Requests
The current requests were reviewed for publication.
ITEM 5: Corporate Communications Monthly Update.
Summary of Discussion:
Report on sharepoint
Maeve Chappell Head of Corporate Communications presented the report for the month of November 2024.
An increase in Crime or Collision appeals and Crime appeals involving CCTV had seen an increase from the previous month.
Anti-Social Behaviour (ASB) awareness week, County Lines Intensification Week and the launch of the Christmas Drink and Drug Drive Campaign had been a focus during the period.
The team had responded to 126 media enquiries which was a significant increase from October 2024. 29 callouts were received for the on-call Corporate Communications Manager of which 23 were on a weekend.
In November 243394 connections (likes or followers) had been made on the North Yorkshire Polcei Facebook page, an increase of 946. Whilst connections on X were down for the second consecutive month.
Community Messaging had a total of 23775 users at the end of November with 408 new users and 247 messages sent.
The CC asked if more could be done to understand the Social Media reach.
ITEM 6: COT Forward Planner
Summary of Discussion:
The forward planner was discussed, and no amendments required.
ITEM 7: Urgent financial decisions and updates
Summary of Discussion:
ACO Stitt updated the COT around an estate matter. This was being resolved and the Business Continuity Team are assisting.
ITEM 8: Any other portfolio items by exception
Summary of Discussion:
ACC Mossley advised the Force Digital Maturity Assessment was due and additional resources maybe required to complete this piece of work.
ITEM 9: Chief Officer Team Commitments
Summary of Discussion:
The commitments for the next two weeks were reviewed and no amendments were required.
ITEM 10: Finance Session.
Summary of Discussion:
Reports on sharepoint
Louise Branford-White, Chief Finance Officer presented the reports.
Capital Monitoring Report November 2024. This report presented the current financial position of the actual and forecast expenditure position for the Police Capital Programme as at November 2024.
COT noted the report and the position of the capital budget and appreciated the work completed over the year.
Revenue Budget Monitoring Report November 2024.
This report presented the current financial position of the forecast expenditure and income versus the delegated revenue budget for 2024/25.
Balancing income with expenditure, against the delegated budget. COT noted the report and a discussion took place around staying on budget.
Capital Programme 2024-25 to 2028-29.
A draft of the Capital programme was presented to the COT along with the Project initiation Document (PID) bids for 2025-26 prioritisation scheme.
A discussion took place around the submitted PID bids.
The bids that were supported will be progressed by the CFO who will finalise the capital programme for 2024-25 to 2028-29 to inform what is achievable and deliverable.
The Capital Programme 2024-25 to 2028-29 will be reported to COT on the 8th January 2025 for final approval and to the Executive Board on the 28th January 2025.
Budget 2025-26 suggested reductions and savings.
A report was presented with suggested savings for the organisation. The DCC confirmed work was being progressed through the Savings and Efficiency Board.
ITEM 11: Any other business
Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING :
8th January 2025 Time: 9:30am