2 December 2024
Minutes of Meeting
Meeting: COT Board
Venue: Garnham Conference Room, Alverton Court HQ
Date and Time: 2nd December 2024, 9:30am – 12:30pm
ITEM 1: ATTENDANCE CC Forber – Chair
ACC Clarke
ACO Lisa Stitt
CFO Louise Branford-White
Ch Inspector Roffe – Staff Officer
Sarah Gardiner – GSO, Executive Support
APOLOGIES DCC Bisset, ACC Moseley, Maeve Chappell – Head of Corporate Communications
ITEM 2: Review of minutes
Summary of Discussion:
The minutes of the previous meeting were reviewed and agreed.
ITEM 3: Review of Action Log
Summary of Discussion:
ACTION #619 – Community Messenger. ACC Clarke confirmed usage is monitored in the monthly performance packs and via NPT Inspectors.
ACTION #620 – Stalking Protection Orders. Update to be provided 11.12.24.
ACTION #622 – Angiolini Enquiry. Remain open for further review. Action #624 – Op Infusion. Closed.
Action #625 – Costed Training Budget. To be discussed as part of the finance item on agenda. Closed.
Action #626 – Review of all training budgets. To be discussed as part of the finance item on agenda. Closed.
Action #627 – Overtime budget. CFO confirmed positive progress. Closed.
Action #628 – PID Process. To be discussed as part of the finance item on agenda. Closed.
Action #631 – DEI Events Calendar. Remitted to DEI Silver. Closed.
ITEM 4: People Management
Summary of Discussion:
None raised.
ITEM 5: COT Forward Planner
Summary of Discussion:
Items on the forward planner were reviewed no changes required.
ITEM 6: Urgent financial decisions and updates
Summary of Discussion:
None raised for discussion.
ITEM 7: Any other portfolio updates by exception.
Summary of Discussion:
Non raised for discussion.
ITEM 8: Chief Officer Team Commitments
Summary of Discussion:
The COT Commitments were reviewed and noted.
ITEM 9: Finance Session
Summary of Discussion:
Report held on SharePoint
COT discussed the budget setting activity for Financial Year 25/26. The Section 151 Officer presented a detailed assessment of the budget, setting out non-discretionary and discretionary items.
Options for growth that have been bid for as a result of the 'Project Initiation Documentation' process, prioritised accordingly were set out, as were the predicted cost increases to deliver the Enable Review.
The rigorous and due diligent assessment led by the Section 151 Officer was noted and commended by COT.
It was agreed that further activity needed to take place over the next two weeks, prior to 18 December COT, by the ACO and ACCs to determine where savings and efficiencies could be made within the existing budget to allow for some of the growth options to be included in part of the budget bid.
The ACO and ACCs must prioritise this critical budget setting activity accordingly which will lead into the Chiefs' Statement of Intent and the North Yorkshire Police budget requirements for Financial Year 25/26.
ACTION – Costed Training Plan. Additional requests are to be reviewed by the ACO and ACC’s and COT to be updated on the 18.12.24.
ACTION – Ch Insp Roffe requested to review Kennelling Costs and provide COT with a detailed overview.
ITEM 11: Any other business
Summary of Discussion:
None raised.
DATE AND TIME OF NEXT MEETING :
11th December 2024 Time: 11:00am