FOI Mobile Phones Contract (0491-2024/25)
Request
Q1. What is your organisation's name?
Q2. How many full-time employees are at your organisation?
Q3. Who is your mobile phone network provider?
Q4. Did you switch on last renewal?
Q5. When did you renew the last time?
Q6. What is the contract length?
Q7. Did you use a Framework, if so which one?
Q8. How many total connections do you currently have?
Q9. How many connections are Voice only?
Q10. How many connections are Voice and Data?
Q11. Do you use a shared data bundle, if so, what is the data allowance?
Q12. What is your average data usage of the last 3 months?
Q13. Please provide your total mobile phone contract costs for July 2023 (excluding purchase of handsets):
Q14. Please provide your total mobile phone contract costs for August 2023 (excluding purchase of handsets):
Q15.Please provide your total mobile phone contract costs for September 2023 (excluding purchase of handsets):
Q16. Please provide your total mobile phone contract costs for October 2023 (excluding purchase of handsets):
Q17. Please provide your total mobile phone contract costs for November 2023 (excluding purchase of handsets):
Q18. Please provide your total mobile phone contract costs for December 2023 (excluding purchase of handsets):
Q19. Please provide your total mobile phone contract costs for January 2024 (excluding purchase of handsets):
Q20. Please provide your total mobile phone contract costs for February 2024 (excluding purchase of handsets):
Q21. Please provide your total mobile phone contract costs for March 2024 (excluding purchase of handsets):
Q22. Please provide your total mobile phone contract costs for April 2024 (excluding purchase of handsets):
Q23. Please provide your total mobile phone contract costs for May 2024 (excluding purchase of handsets):
Q24. Please provide your total mobile phone contract costs for June 2024 (excluding purchase of handsets):
Q25. Is VAT included in the above figures?
Q26. Do you have a hardware fund, if so, how much and is it included in the monthly spend?
Q27. Do you host any mobile phone masts on your premises, if so, how many and who provides them?
Q28. Who is the primary contact for this contract?
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the following information to you.
Q1. North Yorkshire Police.
Q2. 2619 as at 18 September 2024. This figure includes police staff and officers.
Q3. O2, Vodafone and EE.
Q4. No.
Q5. O2 – renewed annually (1 April), EE - The renewal is ongoing. Vodafone - Final extension taken 2024 until July 2025.
Q6. O2 – 12 months, EE – contract being reviewed, Vodafone – 24 months.
Q7. No.
Q8. O2 – 20 connections (voice only), EE – 500 connections (400 data, 100 voice and data), Vodafone – 4387 connections (1574 data only, 2813 voice and data).
Q9. See response to Q8.
Q10. See response to Q8.
Q11. Vodafone 4285 2.5GB
Q12. EE – 6.67 TB, Vodafone NYP – 6.5 TB.
Q13. Vodafone - £14,362.03, EE - £1503.99, O2 - £116.91.
Q14. Vodafone - £14,366.79, EE - £1503.00, O2 - £116.91
Q15. Vodafone - £14,367.61, EE - £1503.38, O2 - £116.91
Q16. Vodafone - £14,360.27, EE - £1503.00, O2 - £116.91
Q17. Vodafone - £14,385.60, EE - £1503.00, O2 - £116.91
Q18. Vodafone - £14,412.45, EE - £1503.00, O2 - £116.91
Q19. Vodafone - £14,376.24, EE - £1503.00, O2 - £116.91
Q20. Vodafone - £14,312.54, EE - £1503.00, O2 - £116.91
Q21. Vodafone - £14,435.66, EE - £1503.02, O2 - £116.91
Q22. Vodafone - £14,421.07, EE - £1503.00, O2 - £116.91
Q23. Vodafone - £14,436.07, EE - £1503.05, O2 - £116.91
Q24. Vodafone - £14,445.02, EE - £1503.00, O2 - £116.91
Q25. No.
Q26. Capital Fund not included in monthly spend.
Q27. North Yorkshire Police owns and manages five remote telecoms mast sites, with space on them leased to commercial network providers.
Q28. ICT Contracts Advisor. Names of individuals are exempt from disclosure pursuant to Section 40 (2) of the Freedom of Information Act 2000 (the Act). Please see exemption explanation below.
Exemption Explanation
Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
Section 40 (2) - Personal information
Where an individual can be identified by such data, releasing it would clearly breach the first data protection principle of being ‘fair’ to the data subject.
Section 40(2) is an absolute class based exemption, which does not require a public interest test, but requires the balancing of the legitimate interests of the public against the interests of the individual under the first Data Protection Principle; in that processing of personal data must be lawful and fair (DPA 2018 35(1), EUGDPR Article 5(1)).
This exemption applies because the right given under the FOI Act to request official information held by public authorities does not apply to the personal data of third parties where disclosure of that information would not be fair to the individual, and where there is no legitimate public interest in disclosure.
In all the circumstances of the case it has been determined that the duty to the individual under the Data Protection Act 2018 & EU General Data Protection Regulations, and the public interest in maintaining the exemption from disclosure of personal information held by the force in such instances, outweighs the public interest in disclosure. In this instance, personal information can only be disclosed to the individual concerned.
Releasing personal details to a person other than the data subject would not only breach the data subject’s Data Protection rights it may also breach the obligations placed on an authority under the European Convention on Human Rights.
Pursuant to Section 17(1) of the Act this letter acts as a refusal notice under the Freedom of Information Act 2000 in relation to your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.