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Request
I would like to make an FOI request for information relating to the following contract awards:
Despite South Yorkshire Police being listed as the buyer, I have been directed by South Yorkshire Police to contact North Yorkshire police as these contracts are not for them.
Please can you provide a breakdown of the items included in these contracts?
For each item, could you provide the following information, preferably in a CSV or Excel file (one sheet per contract):
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that some of the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the following information to you in respect of the contracts referred to above (where held).
Contract 1 - NYP Network Refresh Capital Programme
Q1. |
Product Name |
Cisco 9130AXI |
Q2. |
Product Brand |
Cisco |
Q3. |
EAN number |
C9130AXI-E |
Q4. |
SKU number |
|
Q5. |
Manufacturer Name |
Cisco |
Q6. |
Part Number |
C9130AXI-E |
Q7. |
Requested Quantity |
143 |
Q1. |
Product Name |
ISR 1100 8 Ports Dual GE WAN with DNA Support |
Q2. |
Product Brand |
Cisco |
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
Cisco |
Q6. |
Part Number |
C1111-8P-DNA |
Q7. |
Requested Quantity |
2 |
Contract 2 - NYP DIR Equipment
Q1. |
Product Name |
Complete HD Digital PACE Suspect Interview Room System |
Q2. |
Product Brand |
David Horn Communications
|
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
David Horn Communications
|
Q6. |
Part Number |
|
Q7. |
Requested Quantity |
27 |
Q1. |
Product Name |
Complete Digital AV Portable System |
Q2. |
Product Brand |
David Horn Communications |
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
David Horn Communications |
Q6. |
Part Number |
|
Q7. |
Requested Quantity |
15 |
Q1. |
Product Name |
Complete HD Digital PACE ABE Interview Room System |
Q2. |
Product Brand |
David Horn Communications |
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
David Horn Communications |
Q6. |
Part Number |
|
Q7. |
Requested Quantity |
4 |
Contract 3 - NYP PC Replacement Hardware Refresh
Q1. |
Product Name |
ThinkPad X13 Yoga G3 |
Q2. |
Product Brand |
ThinkPad |
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
ThinkPad |
Q6. |
Part Number |
21AW003BUK |
Q7. |
Requested Quantity |
303 |
Q1. |
Product Name |
A34 Enterprise Edition Black 128GB |
Q2. |
Product Brand |
Samsung |
Q3. |
EAN number (where applicable) |
|
Q4. |
SKU number (where applicable) |
|
Q5. |
Manufacturer Name |
Samsung |
Q6. |
Part Number |
SM-A346BZKAEEB |
Q7. |
Requested Quantity |
240 |
Q8. I have exempted disclosure of this information pursuant to Section 43(2) of the Freedom of Information Act 2000 (the Act). Please see exemption explanation below.
Exemption Explanation
Section 43(2) – Commercial Interests
This is a qualified, class based exemption, which requires that I conduct a public interest test to balance the legitimate interests of the public in knowing the information against the interests of non-disclosure. This exemption applies because the disclosure of the requested information would, or would be likely to, prejudice commercial interests.
Public Interest Test
Factors Favouring Disclosure
There is a strong public interest in the efficiency of public sector spending. Releasing the information would provide the public with the knowledge on what the force spend on the subject matter. Disclosure would provide openness, displaying that public funds are being spent correctly and efficiently.
Factors Favouring Non-Disclosure
Disclosure of this information into the public domain would likely deter suppliers from entering future tendering processes and it would put their competition at advantage. This would also impact North Yorkshire Police’s and other force’s ability to conduct fair tendering. Trust would be lost in the forces ability to conduct business and the community would be affected by the force being unable to spend public funds as effectively.
Balancing Test
The disclosure of commercially sensitive information would prejudice the commercial interests of the company involved and may deter them and others from participating in future procurement initiatives. There is a strong public interest against disclosure where that disclosure would be likely to prejudice the Force’s own commercial interests. Disclosure of the information would be likely to adversely affect the bargaining position of North Yorkshire Police during future contractual negotiations relating to current and future contracts which would result in less effective use of public money.
The public interest would not be served where disclosure of commercial information would hinder fair and open competition for public sector contracts. As such the balance is considered in favour of non-disclosure.
Pursuant to Section 17(1) of the Act this acts as a Refusal Notice in relation to the exempted part of your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.