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Request:
Custody Records and PACE Code C Compliance:
Q1. Has your police force previously allowed (or otherwise permitted), and/or does it currently allow (or otherwise permit), the use of ellipses ("...") within custody records? Please confirm this explicitly with 'yes' or a 'no' as your response.
Statutory Requirements and Compliance:
Q2. Please provide a copy of your internal guidelines, guidance, policies, and procedures that relate to the accurate and complete recording of your Force's custody records in accordance with PACE Code C.
Q3. Provide a copy of the specific internal directive, policy, guidance, and procedures (created and or
updated within the last 5 years) that detail the permissible use of ellipses within your Force's custody
records under your Force's internal guidelines and policies?
Audit and Oversight:
Q4. Have there been any internal or external audits, reviews, or assessments of your Force's custody
record practices (within the last 10 years or alternatively, and in the public interest, such lesser
period or reduced outer limit of what your Force considers to be a reasonable time- frame)? If
so, please provide copies of these documents.
Q5. Has there been any correspondence, guidance, or instructions from oversight bodies such as the
Independent Police Complaints Commission (IPCC), Independent Office for Police Conduct (IOPC) or
Home Office regarding your Force's custody records? If so, please provide copies of these documents.
Q6. Additional Information:Please include all disclosable correspondence, directives, or communications which you hold that
clarify the permissible practices for recording information in custody records under PACE Code C.
Response:
Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police. I can confirm that the information you have requested is held by North Yorkshire Police.
Decision
I have today decided to disclose the located information to you.
Q1. Yes
Q2 & Q6. The information you have requested is published online under the following link:
Detention and custody | College of Policing
Q3. No information held
Q4 & Q5. The information you have requested is published online under the following link:
I have therefore decided to exempt providing you with a response to question 2, 4, 5 and 6 pursuant to Section 21 Freedom of Information Act 2000 (the Act). Please see the exemption explanation below.
Exemption Explanation
Section 17 of the Act requires North Yorkshire Police, when refusing to provide such information (because the information is exempt) to provide you the applicant with a notice which: (a) states that fact, (b) specifies the exemption in question and (c) states (if that would not otherwise be apparent) why the exemption applies.
Section 21 – Information Reasonably Accessible by Other Means
Section 21 is an absolute class based exemption and I am not required to consider the harm or public interest when applying this exemption.
Pursuant to Section 17(1) of the Act this letter acts as a Refusal Notice in response to your request.
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.