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FOI 1125-2024/25 Sick Leave Data

Request
Q1. It has come to my attention that some police forces remove data relating to personnel who are no longer working for them. For example, if I asked in Sept 2024 how many officers had taken sick leave for mental health reasons in 2020 the response might be 200 - but if I asked exactly the same question in January 2025, that figure might change to 150 if 50 of those officers had since left the force.  

Please could you let me know if your force carries out this practice, and if so, has it affected any of the data provided to my FOIs?

Extent and Result of Searches to Locate Information
To locate the information relevant to your request searches were conducted within North Yorkshire Police.

I can confirm that the information you have requested is held by North Yorkshire Police.  

Decision
I have today decided to disclose the following information to you.

Q1. North Yorkshire Police does not carry out this practice. For example, if a report was requested for 2020, we would enter the parameters for the relevant date. If an individual has since left the Force, and the report was ran again for the same period in 2020, this data would remain the same.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.