FOI Costs to Update Crown (623-2024/25)

Request

Q1. How much has North Yorkshire Police spent so far on updating the crown in its badges from St.Edward's Crown to the Tudor Crown as a result of the accession of King Charles in 2022?
Q2. How much has been budgeted to complete this update?
Q3. And when is it expected that the Tudor Crown will have fully replaced St.Edward's Crown?

Response

Extent of Searches to Locate Information

Following receipt of your request searches were conducted within North Yorkshire Police to locate relevant information. 

Decision

I am not obliged to provide you with a response to your request pursuant to Section 12(1) of the Freedom of Information Act 2000 (the Act). Please note that when one part of your request falls under Section 12, we are not obliged to review the rest of the questions and the whole request is therefore exempt.

Section 12(1) applies to your request as the cost of complying with your request is above the amount to which we are legally required to respond i.e. the cost of identifying and retrieving any relevant information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.

In relation to Q1, due to the nature of our recording systems the information requested, if held, is not in an easily retrievable format. Our usual method of searching for information on our finance system consists of a computerised report which searches for data held under particular cost codes. Unfortunately, due to the nature of your request North Yorkshire Police do not track the costs of policing in such a way to enable us the answer the question.

The costs of updating any livery / uniform / stationary are not recorded in such a way that will enable us to retrieve the information as generally this cost would be absorbed by the normal day to day policing budgets. In order to ascertain the relevant information, we would be required to manually review all purchases made to determine which, if any are relevant to your request. This manual review would take a considerable amount of time consequently exceeding the appropriate time/ cost limit stated under Section 12 of the Freedom of Information Act (2000) regulations.

Pursuant to Section 17(5) of the Freedom of Information Act this letter acts as a Refusal Notice.

Pursuant to Section 16 of the Act I am required to offer you advice and assistance with regarding to refining your request to within the ‘appropriate limit’ (time/cost limit). However, we may be able to provide you with some information for Q2 & Q3 if you resubmit your request and omit Q1.  If you wish to discuss this please do not hesitate to contact me.

Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data.  It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.