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Request
Q1. The number of vetting applicants who have passed the vetting process and been offered an unconditional employment offer who then have that offer retracted, for years 2022, and 2023?
Q2. What pre-employment checks outside vetting are also carried out?
Response
Extent of Searches to Locate Information
Following receipt of your request searches were conducted within North Yorkshire Police to locate relevant information.
Decision
I am not obliged to provide you with a response to your request pursuant to Section 12(1) of the Freedom of Information Act 2000 (the Act). Please note that when one part of your request falls under Section 12, we are not obliged to review the rest of the questions and the whole request is therefore exempt.
Section 12(1) applies to your request as the cost of complying with your request is above the amount to which we are legally required to respond i.e. the cost of identifying and retrieving any relevant information exceeds the ‘appropriate level’ as stated in the Freedom of Information (Appropriate Limit and Fees) Regulations 2004.
Due to the nature of our recording systems the information requested, if held, is not in an easily retrievable format. Vetting information is held within each person’s individual personnel file. Whether a person’s vetting was passed and then revoked is recorded within the notes within each file. To obtain the requested information would require a manual trawl of each file to determine which, if any are relevant to your request. This would involve hundreds of files, which would exceed the time limit allowed under the Act.
Pursuant to Section 17(5) of the Freedom of Information Act this letter acts as a Refusal Notice.
Pursuant to Section 16 of the Act I am required to offer you advice and assistance with regarding to refining your request to within the ‘appropriate limit’ (time/cost limit). However, due to the information provided above I am unable to suggest how you may refine your request and still receive the information within the cost threshold. If you wish to discuss this please do not hesitate to contact me.
Outside of the act, as a gesture of goodwill I have decided to disclose the located information to you relating to any additional checks. Some of these are role dependant so not always carried out for each applicant.
Medical screening
Employment references covering a 5 year period
Sickness and absence checks
Biometric vetting
Job related fitness test
Please note that systems used for recording information are not generic, nor are the procedures used locally in capturing the data. It should be noted therefore that this force’s response to your questions should not be used for comparison purposes with any other responses you may receive.