12 June 2024
Minutes of Meeting
Meeting: COT Board
Venue: Harrogate Police Station
Date and Time: 12.06.24
|
ATTENDANCE CC Forber DCC Bisset ACO Lisa Stitt T/ACC Wayne Fox T/ACC Catherine Clarke CI Roffe – Staff Officer Maeve Chappell – Corporate Communications Lead Sarah Gardiner – GSO, Executive Support APOLOGIES DCC Bisset, CFO Louise Branford-White |
|
ITEM 1: Performance Summary of Discussion: Dan Southern Data and Insight Lead and Chief Inspector Alex Langley Operational Business Change joined the meeting and presented the monthly performance report for May 2024. During the month of May response times for incidents was good across the force. Immediate urban response times at 85% and immediate rural response times at 82% compliance. Missing Person investigations continued on a downward trend and reports of Domestic Incidents had fallen slightly in the month. Reports of Theft of a Motor Vehicle had seen a rise in the York and Hambleton area. Residential burglary had also increased in the York area a discussion took place around this and a deeper drive into the data will take place to understand the trend. Retail Crime offences have risen across the force. T/ACC Clarke advised the Retail Crime Action Plan (RCAP) will be presented to COT on the 19th June 2024. A discussion to place around NICE Investigation System and how this supports the retail crime packs, it was requested a paper be presented at COT in September. The report showed Anti-Social Behaviour and Public Safety and Welfare offences had decreased. Total recorded crime was 4330 for May against 4533 offences for the same period last year. Violence Against Women and Girls (VAWG) offences had fallen but it was discussed that the last two weeks had seen in upturn in reports. The force had seen an increase in sickness reports for the month of May and Time off in Lieu (TOIL) remained static. ACTION – GSO to add the NICE Investigation System to the forward planner for September. |
|
ITEM 2: NYP Collisions Summary of Discussion: Chief Inspector Alex Butterfield Specialist Operations joined the meeting and provided COT with an update on the force position and plan. The last 4 years of data has identified approximately 336 to 436 collisions or damage to NYP vehicles per year with May being a peak period. Since April 2023 to date 34 force vehicles have been written off. A discussion took place around accountability. Communications have been published with the key message around Standards being reinforced and Line Managers expectations to investigate occurrences. ACO Stitt advised the introduction of telematics in vehicles will help provide data when collisions take place. DECISION - It was agreed to introduce dashcams to vehicles, points trigger system to review driver standards along with insurance notification compliance. |
|
ITEM 3: Estate Plan Update Summary of Discussion: Tim Edwards Head of Estates joined the meeting and provided the monthly update of the Estate Plan. The building condition surveys are in year 4 of a 5 year cycle and are informing the prioritised capital works plan. All faults and repairs are triaged by either the Helpdesk team, orderlies or surveyors. A review is underway to ensure appropriate feedback to building managers and to upgrade / replace the Helpdesk application. It was discussed a 24/7 repair service is required for the organisation and this is being progressed and the role of Estate Project Mangers in the force. Tim Edwards confirmed work will commence on updating and refurbishment of Ripon Police and Fire Station in September 2024. |
|
ITEM 4: Call Sign Review Summary of Discussion: Superintendent Andy Nunns attended the meeting to present the Call Sign Review paper and provided an overview for the driver for change. NYP does not have a standardised structure across deployable resources for call signs/collar numbers and geographical identifiers were not utilised efficiently. Assigning officers to vehicle call signs had officer safety risks and Senior ranks / commanders were not identifiable via radio transmission unless engaged in events/operations and the current call signs do not provide Tour Of Duty (TOD) information. Superintendent Nunns requested COT make a decision to move away from the current deployment model of utilising collar numbers and call signs that are not uniformed or informative across all commands and presented 3 options for consideration. Option 1 – No Change Option 2 – Call signs aligned to the role for the tour of duty and linked to geographical area. Option 3 – Call signs aligned to role for the tour of duty and linked geographical area, including the Tour of Duty (TOD) identification for vehicle call sign. A discussion took place on all the options presented and how the Neighbourhood Policing Teams would be identified. Decision – Option 3 supported. This new model is cost neutral and can be implemented in a short timescale and meets the needs of the organisation. A forcewide message and communications piece to be published working towards a go live date of the 1st July 2024. |
|
ITEM 5: People Management Summary of Discussion: Leanne Consett Head of People Services joined the meeting. A discussion took around requests received by the force to advertise secondment requests. T/ACC Fox advised the meeting he had reviewed the applications received by the force for the fast track Police Constable to Inspector process. Decision – It was agreed from 2025 the Face track process of Police Constable to Inspector will be chaired by an ACC. Leanne Consett advised the results of the recent National Police Promotion Framework (NPPF) for Sergeants and Inspectors were due. A discussion took place around the support provided by NYP to candidates. |
|
ITEM 6: COT Forward Planner Summary of Discussion: The forward planner was discussed, and no changes required. ACTION - ACO Stitt requested the OPFCC be appraised that due to financial deadlines and approval at COT in line with governance, the finance papers will not meet the Tuesday deadline for the Executive Board and will be submitted to EB on the Thursday going forward. Rebecca Baran Head of Business Design and Assurance to contact the OPFCC. |
|
ITEM 7: Action and Decision Log Summary of Discussion: Action 560 – Regional badge to be replaced on uniform with North Yorkshire Police Badge. This will take place as and when uniform new uniform is issued. Closed. Action 569 – PPST. T/ACC Fox provided assurance and plan in place. Closed Action 578 – Estate Plan. Update given at meeting. Closed. Action 579 – Response Policing Week. Plan in place for COT. Closed. Action 580 – Secondment policy has been communicated to Officers/Staff away from the force. Closed Action 582 – COT Commitment for weekends will be provided weekly to COT. Closed Action 585 – Head of Business Design and Assurance has identified a venue for the Force Strategic Planning Day. Closed. Action 586 – DCC has consulted with the Superintendents Association on vehicle provision. Closed. |
|
ITEM 8: Review of minutes Summary of Discussion: Minutes from the 15th May and 29th May 2024 were approved. |
|
ITEM 9: Urgent financial decisions and updates Summary of Discussion: None raised |
|
ITEM 10: Any other portfolio updates by exception Summary of Discussion: None raised |
|
ITEM 11: Chief Officer Team Commitments Summary of Discussion: The Chief Officer Team Commitments were reviewed. |
|
ITEM 9: Any other Business Summary of Discussion: Force Strategic Planning Day Rebecca Baran Head of Business Design and Assurance and Gillian Havelock Governance and Assurance Lead joined the meeting. A briefing was provided a venue had been identified and work was progressing to include the launch of the Plan on the Page at this event. COT were asked to approve the agenda. It was agreed the event will be split into two sessions and the afternoon session will include officers/staff identified by Heads of Function to attend. Facilitators will be required for the afternoon session. It was agreed the Staff Officers will be in attendance. DECISION - The agenda for the Force Strategic Planning Day session one and two was supported. |
|
DATE AND TIME OF NEXT MEETING Date of next meeting: 19th June 2024 Time: 09:30am |