24 September 2025
Minutes of Meeting
Meeting: COT Board
Venue: Haigh Conference Room
Date and Time: 24th September 2025 9:30am – 1:00pm
ITEM 1: ATTENDANCE
CC T Forber – Chair
DCC S Bisset
ACC B Moseley
ACC C Clarke
L Branford-White – Chief Finance Officer
T/Ch Insp D Anderson – Staff Officer to CC
K Russell – Corporate Communications
S Gardiner – Governance Support Officer
APOLOGIES
L Stitt – Assistant Chief Officer
R Baran – Director of Corporate Development
ITEM 2: Review of Minutes.
Summary of Discussion:
The minutes will be reviewed at the meeting on the 1st October 2025.
ITEM 3: Review of Action Log.
Summary of Discussion:
No open actions required review.
ITEM 4: Finance
Summary of Discussion:
Contract Extension
The CFO presented a report for the short term contract extension for the post of Finance Manager Project Accountant. The extension is based on the fundamental finance requirement for the role of the Capital Accountant to be filled on a temporary basis until the new Capital Accountant starts estimated December 2025.
Decision – Extension of Finance Manager Project Accountant Contract 1st October – 31st March 2026. Supported.
Energy Procurement
John Sutton Facilities and Sustainability Officer and Jon Rawling BLC joined the meeting.
Jon Rawling provided a background on the supply of energy across policing.
A discussion took place around UK police forces joining an energy supply contract offered by Crown Commercial Services purchasing organisation by September 2025 in order achieve savings required by the Police Efficiency and Collaboration Programme introduced by the Home Secretary in Autumn 2024.
It was confirmed benchmarking had taken place over a 3 year period and flexibility in markets doesn’t take into account Police budgets.
The pricing around short- and long-term strategies was presented.
The COT discussed the stability of the energy market and contributary factors of geo political instability and how this factor impacted budgets.
NYP is currently in contract with other suppliers for the supply of gas and electricity.
The rational to change suppliers is -
- Geopolitical Instability.
- Do not want to be an outlier force as it may have broader consequences for funding in the medium term.
- 95% fixed and 5% variable will provide financial stability for the future.
The COT agreed to support the change of supplier.
DECISION - Gas - Sign up to CCS V30 basket for gas for supply from 01.04.29. This sign up needs to be completed by Sept 2026. Supported.
Electricity - Sign up to V30 basket and return to CCS by 24.09.25 for supply from 01.04.28. Sign up to L12 basket by March 26 for supply from 01.04.27 - Supported.
ITEM 5: People Services Monthly Update
Summary of Discussion:
Leanne Consett Director of People Services, Kerry West Head of HR Operations, Leanne Patterson Head of HR Support and Janine Hall Head of Health, Safety and Wellbeing joined the meeting.
Kerry West presented the recruitment data for the month of August 2025.
28 vacancies were published in August, which is less than average, but activity and demand remained high due to the recruitment schedule and planned course intakes. People Services continued to see exceptionally high application numbers for support staff roles.
The current vacancy factor is 166, with 81 vacancies currently in recruitment and the main reason for recruitment is to replace leavers, this has been the trend for 2 years.
The CC requested reassurance around vacancy priorities.
In August the force had seen 18 leavers of which 9 were staff, 7 officers 1 PCSO and 1 Special Constable. Resignation remained the main reason for people leaving along with retirement.
A discussion took place around Police Officer and PCSO recruitment and how these are advertised, promoted and where improvements can be made.
Leanne Patterson presented the workforce data.
A discussion took place around workforce sickness and the DCC requested further analysis broken down by department to help understand issues and trends.
Janine Hall presented the Health and Wellbeing data.
In August the department had been 151 psychological referrals with a wait time to be seen of 8/9 weeks. 73% of the referrals were still at work.
Physical referrals were down in the month with 28 and a wait time of 6 to 8 weeks. It was noted by COT 100% are still attending work and this is positive news.
It was noted that cases where Health and Wellbeing appointments had not been added, had remained high and a communication will be published around this.
People Strategy
Leanne Consett presented the draft People Strategy for review.
The vision is to make North Yorkshire Police a great place to work by creating a thriving workplace where our people feel valued, empowered, and inspired to deliver their best — driving organisational success through a culture of trust, learning, and leadership.
The Strategic Aims and Objectives are –
- Value our People
- Develop our People
- Lead our People
COT noted the reported and the CC will launch the Strategy.
DECISION – People Strategy – Supported.
ITEM 6: Performance Monthly Update
Summary of Discussion:
Dan Southern Head of Data and Insight, Chief Inspector Alex Langley Operational Performance and Continuous Improvement joined the meeting and presented the data for August 2025.
Immediate grades are holding in the above 85% mark, over what has been a relatively busy period. Priority grades for August saw a slight fall under 75% for the first time this financial year which aligns with the increase experienced in immediate grades.
Anti-Social Behaviour continues to see a long-term decrease although slight increases have been seen in the York and Scarbrough areas.
NYP is currently the lowest crime per 1000 people in the country.
Violence Against Women and Girls (VAWG) and Serious Crime continue a long-term decrease on offences.
Robbery offences were on the increase and this was a concern. The DCC requested further clarity on the data and a breakdown of trends and asked if a Problem Profile had been commissioned.
A discussion took place around management of suspects and review timescales. It was confirmed by ACC Moseley review timescales was part of the Volume Crime Review.
The DCC asked that where cases have suspects identified these cases are progressed a pace.
Burglary incidents had seen a jump at Ryedale and Selby area and ACC Moseley provided clarity around processes that are now in place.
Retail Crime reports for the period were at 447 compared to the same month last year at 542,
ITEM 7: Foreign National Offenders
Summary of Discussion:
ACC Moseley provided an update to the COT.
ITEM 8: COT Forward Planner.
Summary of Discussion:
The forward planner was reviewed no amendments required.
ITEM 9: Freedom of Information Requests.
Summary of Discussion:
Nothing further raised for discussion.
ITEM 10: Urgent Financial Decisions and Updates.
Summary of Discussion:
Nothing further raised for discussion.
ITEM 11: Urgent Financial Decisions and Updates
Summary of Discussion:
None raised for discussion.
ITEM 12: Chief Officer Team Commitments.
Summary of Discussion:
The Chief Officer Team Commitments were reviewed for the next two weeks.
ITEM 13: Any other Business.
Summary of Discussion:
None raised.
DATE, TIME AND LOCATION OF NEXT MEETING.
Date: 1st October 2025 Time: 9:30am
Location: Haigh Conference Room, Alverton Court Police Headquarters, Northallerton